Senior Secretary - Statewide, Louisiana (Various Parishes)

Service Areas Include:
Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes.

Overview:

Struction Solutions is seeking experienced and highly organized Senior Secretaries to provide advanced administrative and clerical support for statewide operations across Louisiana. The ideal candidate will possess excellent communication, organizational, and multitasking skills, along with prior experience supporting management teams or project administrators.

This position plays a key role in coordinating office activities, managing communications, and ensuring efficient administrative support for ongoing projects.

Key Responsibilities:

• Provide high-level administrative and secretarial support to project managers and departmental leadership.
• Prepare, edit, and proofread correspondence, reports, contracts, and other official documents.
• Manage schedules, meetings, travel arrangements, and conference coordination.
• Maintain organized filing systems, records, and databases (electronic and physical).
• Handle confidential information with discretion and professionalism.
• Communicate effectively with internal staff, contractors, and external partners.
• Assist in preparing project documentation, tracking deliverables, and managing deadlines.
• Support budgeting, procurement, and payroll documentation as needed.
• Train or guide junior clerical staff and ensure adherence to company procedures.
• Perform other administrative duties as assigned to support statewide project operations.

Qualifications:

• High school diploma or GED (required). Associate or bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 3 years of administrative or secretarial experience; prior experience as a Senior Secretary or Executive Assistant preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail, time management, and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to handle multiple priorities in a fast-paced environment.
• Must be reliable, professional, and capable of working independently.
• Willingness to travel to various project sites and offices across Louisiana.

Preferred Experience:

• Experience in construction, engineering, or government project administration.
• Knowledge of document control systems, scheduling tools, or database management.
• Familiarity with public agency or contract reporting requirements.