Marketing Administrative Coordinator

Marketing Administrative Coordinator

Job Description: The Marketing Administrative Coordinator provides essential administrative and operational support to the Marketing Manager, Marketing Specialist, and Content Creator. This role focuses on managing day-to-day marketing administration, organization, reporting, and coordinating tasks that help the department operate efficiently and stay organized. The ideal candidate is highly organized, detail-oriented, and comfortable working behind the scenes to keep marketing initiatives moving forward.  Full Time 9:00am-5:00pm Monday-Friday subject to change.

Job responsibilities include but are not limited to:

Administrative & Operational Support:

• Process, track, and organize marketing invoices, purchase orders, and expense documentation
• Assist with vendor coordination and contracts
• Assist with obtaining quotes for print projects and promotional items  
• Maintain organized records for campaigns, assets, and marketing documentation
• Keep an updated inventory of marketing equipment and materials

Asset Organization & Management:

• Organize, upload, and maintain photo and video files across shared drives and storage platforms
• Ensure proper file naming, tagging, and version control for easy access by the marketing team
• Assist with archiving and organizing past campaign materials
• Upload and maintain copies of e-saver images and related assets on internal specials pages

 Reporting & Campaign Support:

• Pull and compile campaign performance reports across digital, email, social, and paid platforms
• Prepare basic summaries and reports for internal review
• Schedule marketing email campaigns according to the marketing calendar and campaign timelines
• Schedule approved social media posts provided by external marketing partners, ensuring content is published accurately and on schedule
• Assist with email database maintenance, including opt-in and opt-out requests

 Team Support & Coordination:

• Support the Marketing Manager, Marketing Specialist, and Content Creator with administrative tasks that reduce workload and improve efficiency
• Help coordinate timelines, schedules, and internal requests
• Maintain and update a marketing calendar to reflect local events, onsite activities, campaigns and key deadlines
• Assist with miscellaneous marketing-related projects as needed

 General Department Support:

• Maintain calendars, shared folders, and internal documentation
• Ensure marketing processes and workflows are followed consistently
• Serve as a point of support for internal departments needing marketing assistance

 Qualifications & Skills:

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to multitask and manage shifting priorities
• Comfortable working with spreadsheets, shared drives, and reporting tools
• Proficient in Microsoft Office and Google Workspace
• Ability to work independently and collaboratively in a fast-paced environment

 Preferred Qualifications:

• Previous experience in an administrative, marketing support, or coordinator role
• Familiarity with digital marketing platforms, reporting dashboards, or content management systems
• Basic understanding of marketing workflows and campaign processes

 Core Competencies

• Organization and efficiency
• Dependability and follow-through
• Clear communication
• Problem-solving mindset
• Team-oriented attitude

Qualifying team members may enjoy the following benefits:

·         Medical insurance

·         Vision, Dental, Disability, Life and Accident insurance

·         Paid Vacation

·         Bereavement leave

·         401 k Plan

Myrtle Beach Seaside Resorts believes that our employees are the strength, vendors are the standard, and customers are the focus. We are committed to maintaining a safe and secure, working environment, which promotes communication, participation, and involvement. Empowered and proactive staff create memorable experiences for our guest that exceed expectations.