Receptionist (Ullus)

Title:                  Receptionist
Department:  Administration
Status:              Regular, Part-time (14 to 27.5 hours per week)
Pay grid:          Front Line ($17.85 - $20.90 per hour)
Reporting to:  Ops Manager -EPC- Communication

Summary of Duties:

The Receptionist reports to the Ops Manager -EPC- Communication. Receptionists greet visitors and help them navigate through the office, managing a wide range of administrative support with various departments.

Key Deliverables and Expectations:

• Create a welcoming environment by greeting guests
• Answer multi-line telephone, greet callers, and assist with inquiries
• Review incoming/outgoing electronic communication in a timely matter.
• Screen, sort, scan & distribute incoming/outgoing mail.
• Coordinate the bookings and setting up meeting rooms as required
• Finance Duties – Processing of all payments, including cash, cheques & debit. Provide receipts. Balancing daily cash transactions
• Assist clients to fill out forms either electronically or hand filled documents. Ensure the office equipment is in running order, place service calls when required
• Maintain the office area, and ensure it is clean, safe, and professional always looking • Provide support for teams when necessary
• Perform other related duties as requested

Experience and Attributes:

• High school graduation
• Experience and Attributes:• Training/certificate in reception, office administration
• Outstanding written and verbal communication skills in the English language.
• Ability to work independently and as an integral member of various teams.
• Strong organizational skills, meticulous attention to detail and time management skills.
• Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.
• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Motivated self-starter and with strong interpersonal skills.
• Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.
• Must be able to provide a clear Criminal Record Check, Vulnerable Sector

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