Receptionist

Title: Receptionist (Ullus)

Department: Administration

Status: Temporary Casual/On Call

Pay grid: Front Line

Reporting to: Ops Manager-EPC-Communication 

Summary of Duties:

The Receptionist reports to the Ops Manager-EPC-Communication. Receptionists greet visitors and help them navigate through the office, managing a wide range of administrative support with various departments.

Key Deliverables and Expectations:

• Create a welcoming environment by greeting guests

• Answer multi-line telephone, greet callers, and assist with inquiries

• Review incoming/outgoing electronic communication in a timely matter

• Screen, sort, scan & distribute incoming/outgoing mail • Coordinate the bookings and setting up meeting rooms as required

• Finance Duties – Processing of all payments, including cash, cheques & debit. Provide receipts. Balancing daily cash transactions

• Assist clients in filling out forms either electronically or hand-filled documents • Ensure the office equipment is in running order, place service calls when required

• Maintain the office area, and ensure it is clean, safe, and professional always looking • Provide support for teams when necessary

• Perform other related duties as requested.

Experience and Attributes:

• High school graduation

• Training/certificate in reception, office administration

• Outstanding written and verbal communication skills in the English language.

• Ability to work independently and as an integral member of various teams.

• Strong organizational skills, meticulous attention to detail and time management skills.

• Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.

• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

• Motivated self-starter and with strong interpersonal skills.

• Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.

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