Administrative Assistant Summer Student
Job Title: Canada Summer Jobs Administrative Assistant
Status: Temporary, Full-Time 8 weeks (union position)
Hours: 35 hours/week
Schedule: Monday - Friday
Grid: 5
Wage: $22.94/hr
Start Date: Asap
Date Posted: April 24, 2024
Closing Date: May 24, 2024
Please note that internal applicants must apply by April 30, 2024, internal applications received after this date will not be considered as internal and seniority will not apply – and will remain open until filled.
The Opportunity:
We are currently looking for an Administrative Assistant. The administrative assistant is responsible for administrative duties related to Policy & Practice. These duties primarily include clerical duties, record keeping, minute taking, and data entry.
Key Responsibilities:
- Compiles and organizes department data collection systems, statistics, files, and resource materials.
- Research and source best practices and templates.
- Support organizing staff training logistics and materials.
- Performs clerical functions including photocopying and faxing.
- Inventory occupational health and safety supplies.
- Assists in the planning and facilitation of health and safety campaigns and events.
- Participates as a positive and cooperative team member, attends meetings and participates in Society committees and events as required and /or directed.
- Performs other duties as assigned.
- Adhere to Policies and Procedures and Personnel Policies, Procedures and Practices of the Society.
- Excellent computer and Internet skills (advanced knowledge of MS Office, Excel and other databases)
- Competency with office equipment, procedures and business communications.
- Professional telephone manners and interpersonal skills.
- Ability to work cooperatively within a team, have excellent organizational and time management skills.
- Cross cultural competency.
- An additional language other than English is an asset.
As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.
To view all opportunities at DIVERSEcity visit www.dcrs.ca/work-with-us/.
- Strong written and spoken English communication skills;
- Types and edits department correspondence including reports and other documents.
Additional Information:
This position is based in our Community Campus office and is a blend of remote and in-person services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visit https://www.dcrs.ca/news/diversecity-re-opening-plan/. Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.
A comprehensive job description will be provided to all candidates shortlisted for interviews.
DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at (recruitment@dcrs.ca). Any personal information provided will be maintained in confidence.
About DIVERSEcity
DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 45 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at https://www.dcrs.ca/.
We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.