Property Administrator

EastGroup Properties is seeking a Property Administrator to join our Florida team.  This position will support our regional property management teams in multiple Florida markets in the management of our industrial real estate assets.  This individual will play a key role in our day-to-day operations, maintaining tenant satisfaction, and supporting the property management teams in administrative and operational tasks.

Summary of Job Duties

Office Management duties to include:

·         Represent EGP as on-site and off-site office personnel and greet all guests.

·         Responsible for routine office functions including answering telephone, ordering supplies, filing, handling incoming and outgoing mail.

·         Provide administrative support to property managers.

Tenant and Vendor Administration duties to include:

·         Monitor Tenant and Vendor Insurance Compliance, notify tenants and vendors of outstanding requirements, communicate status updates to corporate office upon request.

·         Maintain tenant contact directory and tenant portal.

·         Monitor HVAC inventory changes and HVAC compliance tracking.

·         Update and distribute tenant stacking plans monthly to brokers and property managers.

·         Create/maintain/update tenant lease files (physical and electronic), vendor contract files, property files and online ID Plans.

·         Prepare and send welcome letters, renewal packages, move-out letters, property manuals/tenant handbooks and other tenant communications.

·         Input Tenant Environmental Survey results.

Accounting Duties

·         Set-up new vendors with the accounting department.

·         Assist with rent collection, run A/R reports weekly and track delinquencies. Prepare and distribute default notices to delinquent tenants. Prepare monthly rent increase correspondence to tenants.

·         Assist with accounts payable, review A/P daily, code new invoices and distribute daily, create EGP invoices for tenant bill back, research invoices, and payment verifications.

·         Monitor utility accounts for all properties, transfer utility for new and terminating tenants, track meters/account numbers and prepare monthly bill backs.

Marketing duties include:

·         Assist with event planning, broker/tenant events, tenant relations, (newsletters, anniversary cards, etc.).

·         All other tasks/projects as assigned

Education & Experience

·         HS diploma required; Bachelor’s Degree preferred.

·         2 years entry level customer service / office experience, Real Estate experience preferred.

·         Proficiency with Microsoft Office required; Outlook, Word, Excel, etc.

·         Experience with Yardi or similar accounting/property software preferred.

·         Strong organizational skills and attention to detail required.

·         Excellent verbal and written communication skills required.

·         Basic understanding of general accounting and lease terms preferred

·         Ability to work independently and to prioritize workflow.

·         Communicate professionally and appropriately with representatives of outside firms and with other employees.

EastGroup Properties is an Equal Opportunity Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.