Project Manager Assistant (Entry Level)

Job Summary:

The Project Management Assistant (PMA) directly supports Project Management through COLLABORATION with Klover Project Management, other Klover departments to CONSISTENTLY DELIVER EXCEPTIONAL RESULTS by performing responsibilities (but not limited to) tasks listed below with A PASSION FOR EXCELLENCE and A POSITIVE ATTITUDE.

Routine Responsibilities:

Issue purchase orders for materials as directed by Klover Project Manager (PM) or Site Leader

Schedule Delivery / Pick Up of Rental Equipment

Enter job costs to and distribute to specific project cost codes within Foundation Software

Process material packing slips and credit card receipts with Foundation Software

Review invoices for accurate pricing and confirm receipt of materials

Enter / Distribute Subcontractor Labor costs into Foundation Software

Compile, send and track Klover Change Orders as directed by PM

Enter Change Order costs to Foundation software and update approval status

Maintain accurate “Project Tracking Logs” such as Change Order Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log, etc.

Generate Committed Cost Reports (CCR’s) for bi-weekly budget update reviews as directed by PM

Maintain and Organize job records within digital project folders

Additional Responsibilities:

Generate, distribute and track the status of submittals as directed by Project Manger (PM)

Upload submittal documents to online platforms per project requirements

Compile documents and organize Project Field Binder for Klover Site Leader

Submit safety documents as directed by PM in collaboration with Klover Safety

Organize and maintain drawings to On-Screen Take Off (OST) Quick Bid Software as directed by PM

Issue subcontracts through DocuSign for signature and file when returned

Update project templates such as Submittal Cover Sheets,  Additional Work Directives (AWDS) Daily Field Report (DFR) for field use via Excel

Export job reports from OST / Quickbid as directed by PM

Enter/Upload project budget into Foundation Software

Activate new projects within payroll software, Timeclock Plus (TCP)

Upload cost codes and productions into TCP

Request material credits, invoice revisions and refunds as needed in collaboration with Klover A/P

Review subcontractor Certified Payroll Reports as required for Prevailing Wage projects

Issue project close out documents as directed by Project Manager

Core Strengths:

Natural POSITIVE ATTITUDE

Strong team player

Capable of prioritizing, balancing and executing multiple tasks simultaneously

Excellent communication skills

Self-Motivated to DELIVER RESULTS & HONORING COMMITMENTS

Professional self-awareness

Easily EMBRACES GROWTH & CHANGE

Possess strong organizational skills

Comfortable following directions and asking questions

ACT WITH INTEGRITY

Committed to adhering to work schedule

Detail oriented

Willing to GO THE EXTRA MILE

Qualifications:

Required Education and Experience:

         High School Diploma or GED

         Proficiency with PCs and aptitude to learn new software

         Experience with Microsoft Office (Excel, Word, SharePoint and Outlook)

Ideal but not required:

         Experience in construction or material distribution related field

         Customer Services / Customer relations job experience

Company Standards:

The employee will adhere to the company’s safety policy and will always use all the required Personal Protective Equipment provided to employee.

The employee will represent the Company in a positive, professional manner with fellow employees and within the communities served.

The employee will encourage and maintain teamwork throughout the company and will communicate all pertinent information in a timely and effective manner.

The employee will endeavor to maintain our integrity by embracing high ethical standards and adhering to company policies.  

Consistently demonstrates Company’s Guiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, and Community.

Klover Benefits:

Medical Insurance (opt-out and $40 goes back into every weekly paycheck)

Medical Gap Insurance (picks up deductibles on medical plans)

Dental Insurance

Vision Insurance

Basic Life and AD&D Insurance

Basic Short-Term Disability

Voluntary Long-Term Disability

Employee Assistance Program

401K

Employee Referral Program (Klover employee receives $1000.00 and the referral will receive $500.00 IF BOTH THE KLOVER EMPLOYEE AND REFERRAL STAY PAST 180 DAYS OF EMPLOYMENT)

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Klover Contracting Inc. expressly prohibits any form of workplace harassment of any kind. Klover is committed to providing equal employment opportunities and employing an inclusive and diverse workforce.

Klover Contracting, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identify, veteran or disability status. In addition to federal law requirements, Klover Contracting, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment.