Project Coordinator (083-23)

Anglicotech (AT) is seeking an experienced Project Coordinator. The Project Coordinator plays a crucial role in ensuring the successful planning, execution, and completion of projects within the assigned department. This position is responsible for coordinating project activities, managing resources, and facilitating effective communication among project stakeholders. The Project Coordinator works closely with the project team, clients, vendors, and other relevant parties to ensure project objectives are met in a timely and efficient manner. 

Responsibilities:

§  Project Planning and Execution:

o   Collaborate with project stakeholders to define project goals, deliverables, timelines, and resource requirements.

o   Assist in the development and maintenance of project plans, ensuring adherence to established project management methodologies.

o   Monitor project progress, identify deviations from the plan, and take appropriate corrective actions.

o   Coordinate project-related meetings, including scheduling, agenda preparation, and documentation of meeting minutes.

§  Stakeholder Communication:

o   Facilitate effective communication among project team members, clients, vendors, and other stakeholders.

o   Provide regular project updates to stakeholders, ensuring they are well-informed about project status, milestones, and potential risks.

o   Serve as a primary point of contact for stakeholder inquiries and concerns, providing timely and accurate responses.

o   Foster positive relationships with stakeholders to promote collaboration and successful project outcomes.

§  Resource Coordination:

o   Coordinate and allocate project resources, including personnel, materials, and equipment, based on project requirements.

o   Monitor resource utilization and ensure optimal allocation to maximize project efficiency and effectiveness.

o   Collaborate with relevant departments to secure necessary resources and resolve resource-related conflicts or issues.

o   Maintain accurate and up-to-date records of resource allocations, tracking changes and adjustments as needed.

§  Risk Management:

o   Assist in identifying potential project risks and issues, proactively working with the project team to develop risk mitigation strategies.

o   Monitor and assess project risks throughout the project lifecycle, communicating updates and proposing appropriate risk responses.

o   Collaborate with stakeholders to develop contingency plans, ensuring project deliverables are not compromised by unforeseen circumstances.

o   Regularly review project documentation and processes to identify areas for improvement in risk management practices.

§  Documentation and Reporting:

o   Maintain comprehensive project documentation, including project plans, progress reports, and relevant project-related records.

o   Ensure accurate and up-to-date documentation of project activities, decisions, and outcomes.

o   Generate and distribute project reports, summarizing key metrics, milestones, and deliverables to stakeholders as required.

o   Conduct post-project evaluations to capture lessons learned and identify opportunities for process improvement.

Requirements:

§  Proven experience as a Project Coordinator or in a similar role, demonstrating successful project coordination and management.

§  Strong organizational skills with the ability to prioritize tasks and meet deadlines.

§  Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.

§  Proficiency in project management software and tools, as well as Microsoft Office suite.

§  Knowledge of project management methodologies and best practices.

§  Attention to detail and a strong focus on quality and accuracy.

§  Ability to work independently and collaboratively in a team-oriented environment.

§  Problem-solving and decision-making skills, with the ability to anticipate and mitigate project risks.

§  Flexibility and adaptability to changing project requirements and priorities.

Education and Experience:

§  Bachelor's degree in a relevant field (e.g., project management, business administration, engineering) or equivalent work experience.