Program Coordinator

Position: Program Coordinator, Pathways to Employment 

Hours: Full time- 35 hrs per week

Location: Hybrid: In-person at our Vancouver office and virtual

Compensation: $52,000 - $56,000 annualized

Start date: As soon as possible

Deadline to apply: April 11, 2025

Pacific Immigrant Resources Society (PIRS) is a community-based, non-profit organization serving immigrant and refugee women and their young children since 1975. PIRS delivers accessible, inclusive, low-barrier programs for immigrant and refugee women and their children that create a sense of belonging, meaningful participation and leadership. 

The Program Coordinator supports immigrant and refugee women in preparing for career development and advancement through targeted training, workplace experience, and participant support within the Pathways to Employment program. 

KEY RESPONSIBILITIES

Intake and Recruitment

• Lead recruitment efforts by coordinating intake processes, conducting screening calls, and hosting information sessions to attract and enroll top candidates 

• Manage the selection process by organizing group interviews, assessing applicants, and ensuring successful cohort placement 

• Support prospective applicants by providing guidance on program selection, application procedures, and required documentation

Program Delivery & Operational Coordination 

• Oversee program delivery by coordinating workshops, training sessions, field trips, and essential skills activities to ensure an engaging and impactful experience for participants. 

• Build and maintain strong relationships with program partners, stakeholders, and participants to foster collaboration and enhance program success. 

• Ensure seamless program operations by managing logistics for both in-person and virtual sessions, organizing resources, and supporting program monitoring to meet deliverables and budget goals

Publicity and Partnership Development

• Drive stakeholder engagement by building and maintaining strong relationships with community partners, sector leaders, and potential clients to expand program reach. 

• Lead outreach efforts by planning and executing information sessions, community events, and marketing initiatives to promote program visibility and participation. 

• Represent the organization at events and networking opportunities, strengthening partnerships and enhancing PIRS’ presence within the community.

Administration

• Manage program administration by tracking expenses, processing invoices, coordinating vendor payments, and handling partner agreements to ensure smooth operations. 

• Maintain accurate records by updating databases, tracking participant progress, and compiling reports for leadership and funders. 

• Support program visibility by assisting with community events, staff meetings, and outreach efforts to enhance engagement and awareness

JOB SPECIFIC QUALIFICATIONS

• Bachelor’s degree in a related field (Education, Social Work, Human & Social Development, or the Social Sciences preferred)

• 3+ years of experience in program coordination, organization and employment facilitation, ideally within childcare, social services, or educational settings

• Working knowledge of the childcare sector; licensed Early Childhood Educator or Early Childhood Educator Assistant preferred 

• An equivalent combination of experience and education may be considered

• Experience organizing events, convening stakeholders, and building relationships with participants and partners

• Ability to communicate well with people from diverse backgrounds

• Excellent organizational, time management, and problem-solving skills

• Proficiency in data entry and reporting systems is an asset

CORE QUALIFICATIONS

• Ability to adapt and learn quickly with a growth mindset

• Experience working with immigrant &/or refugee women and an understanding of their unique needs 

• Excellent verbal and written language skills; additional language skills are an asset

• Demonstrated understanding of trauma-informed approaches

• Proficient in using various software and digital tools (Google Workspace, Asana, Slack, MS Office)

• Ability to work in a team environment and independently

• Possession of non-judgmental and genuinely positive attitudes (culture, religion, race, gender, sexuality, special needs, etc.) and freedom from stereotypes

• Passion for inclusivity and diversity, and interest in being part of a multicultural team is an asset

• Attitudes and values aligned with the goals and philosophy of PIRS

WORKING CONDITIONS

• This is a full-time (35 hr/wk) position based on project funding

• Occasional weekend and evening work may be required

• Ability to travel between programs across Vancouver and other Lower Mainland communities; ability to travel within the province and nationally as required

• Ability to work both virtually and in person required

• Program delivery activities may require a moderate level of physical fitness to carry out duties of the position

• Clean criminal record check required

Application Details 

Please apply including both a cover letter and resume via the applicable job portal, or directly via the PIRS career site. Deadline to apply is Friday, April 11, 2025. 

We thank everyone for their interest. Only those shortlisted will be contacted. 

With respect, diversity, and collaboration at the core of PIRS, we are an organization that knows the value of talented people. We recognize the importance of a diverse workforce and encourage applications from women, BIPOC, LGBTQ+ -identified and people with disabilities. Given the nature of our work, we also strongly encourage applications from self-identifying women with lived experience of migration.

Please visit our careers page to see more job opportunities.