Program Administrator - Drug Court
Program Administrator-Drug Court
Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL!
Job Summary
Odyssey House Louisiana, Inc. is seeking a full-time Program Administrator. The Program Administrator performs a wide variety of administrative tasks for the Substance Abuse Mental Health Services Administration (SAMHSA) Drug Court Enhancement program and assists the Drug Court Program Coordinator.
Responsibilities
and Duties
It is the duty and responsibility of the Program Administrator to:
- directly supervise the UA staff, case managers, mentor, counselors, driver, and administrative assistants to ensure positions are filled and that weekly responsibilities are being performed;
- complete review and approval of biweekly time cards in Netchex;
- ensure that staff attend all required trainings/conferences by following registration and travel procedures
- develop ways to market and establish partnerships within the community
- complete Microix submissions and submit for approvals in a timely manner;
- assist data collection agency with grant reporting and auditing;
- maintain and distribute office supply and inventory;
- screen incoming mail and draft responses to inquiries for information concerned with matters of non-technical nature and/or matter in which precedents are clear;
- maintain department’s records system and inactive treatment files, including filing and retrieving documents, researching files, etc.;
- receive and pass verbal and written feedback to clinical, medical, and other Drug Court staff as requested about client activity and behavior;
- complete all Incident Reports prior to the end of scheduled shift as required by Incident Policy and Procedure;
- screen visitors and telephone calls by answering or referring routine questions;
- contact the Program Coordinator in the event of a fire or evacuation of the treatment facility as required;
- contact the Program Coordinator if the Police or other law enforcement officials come to the Agency;
- enter participant information and scan documentation into AIMS (AutoMon Information Management System);
- prepare and provide documentation for weekly Court Docket and Status Hearings;
- collect and report participant’s TANF information for Supreme Court’s Monthly Programmatic Report;
- coordinates with urine screen staff to establish monthly calendar, ordering of supplies, and provide them with urine screen logs; and
- perform other duties as assigned.
Qualifications and Skills
MINIMUM QUALIFICATIONS
Minimum qualifications include the following:
- Associate degree
- Proficient in MS Office Suite
- At least 6 months experience with substance abuse treatment
- Excellent communication skills
- Experience working with incarcerated and or formerly incarcerated individuals
- Knowledge
of community resources geared towards supporting incarcerated/formerly
incarcerated individuals Re-entry into society.
PREFERRED QUALIFICATIONS
Preferred qualifications include the following:
- Bachelor’s degree
- More than 2 years of substance abuse treatment experience
- At least 1 year of Electronic Health Record system experience
- At least 1 year of MS Access experience
- Knowledge of Narcotics Anonymous and Alcoholics Anonymous principles
- At least 2 years or more working with incarcerated and or formerly incarcerated individuals
- Knowledge of community resources geared towards supporting incarcerated/formerly incarcerated individuals Re-entry into society
- Excellent Management Skills
Compensation and Benefits
Competitive Compensation and Benefits package includes insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match.