Procurement and Contracts Specialist

ELTA North America (ELTA NA) is a global leader in the design, manufacture and support of innovative electronic systems for the United States government. ELTA NA is seeking qualified applicants for the position of Procurement and Contracts Specialist. 

 Location

Annapolis Junction, MD

 Summary

This position is responsible for assisting procurement and contracts with processing order, contracts, and proposals.

Essential Duties and Responsibilities

•        Issue RFQs to Suppliers (Gather/Compare/Negotiate)

•        Process non-FMF POs (incl. Direct, IR&D and Indirect)

•        Process FMF POs

•        Process Procurement Card Forms

•        Process Supplier Returns (based on NCMRs)(RMAs & Shipping Request Forms)

•        Investigate and resolve invoicing problems reported by A/P Finance

•        Maintain Project BOM spreadsheets (used to track POs, quantities and due dates)

•        Process demand from MRP and shortages reports (troubleshoot MRP errors for all projects)

•        Compile the monthly Supplier Metrics reports, charts and Supplier Scorecards (based on Supplier Performance KPIs: OTD & Quality)

•        Process New Supplier Documentation and enter in CP

•        Maintain Purchase Requisition approver titles and processes in CP (based on Signature Authority matrix)

•        Enter Project Numbers in CP (based on Project Set-Up Form)

•        Enter Sales Orders in CP (based on customer contracts and maintain based on Sales Order Modification Form)

•        Create NDAs and Bailment Agreements

•        Create Service Agreements and Consultant Agreements (send forms to consultants to set them up in CP)

•        Assist with proposal submissions, incl. requesting supplier quotes

•        Maintain contracts folders (incl. contract closeouts)

•        Create Manufacturing Orders

•        Other duties as assigned

 Qualifications

·       Bachelor’s degree in business management, contracts, supply chain management, supply chain engineering, logistics, or related field required.

·       The successful candidate will have a working knowledge of US Government acquisition process; including contracting, contract types and procurement processes

·       Proficiency in Excel

·       High level of attention to detail and excellent organizational skills are required

·       Ability to handle multiple tasks while cognizant of deadlines in a fast-paced environment

·       3-5 years’ experience in procurement, supply chain, accounting, or logistics experience

·       Working knowledge of DELTEK Cost Point or a similar ERP/MRP system

·       Familiarity with Federal Acquisition Regulations/DFAR is desired

·       Familiarity with the US Foreign Military Funding (FMF) Program is desired

·       Detail oriented

·       Strong time management and organizational skills

·       Ability to multitask and work in fast paced environment

·       US Citizenship is required.

·       Subject to a background check prior to employment.

·       Travel: Up to 10%

ELTA – NA is an Equal Opportunity Employer.

Candidates must document US citizenship.