Personal Assistant

Job Summary

Personal assistants (PAs) work closely with senior members of staff (usually senior managers or directors) helping them to manage their workload, organize their day and free up their time by providing administrative support, usually on a one-to-one basis

Primary Responsibilities and Duties

• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met, and work is completed correctly
• Planning and organizing meetings
• Assist in creating and distributing meeting minutes
• Answering calls and liaising with clients competently
• Reminding the manager/executive of important tasks and deadlines
• Generate memos, emails, and reports when appropriate
• Maintain organization and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately
• Respond to questions and requests for information

Requirements Qualifications

• Ability to effectively communicate orally and writing
• Discretion and trustworthiness: you will often be part of confidential information
• Excellent customer service skills, attentiveness, and information retention
• Organization skills with the ability to multi-task and be detail oriented
• Proficient with Microsoft Office

Preferred Qualifications

• High School Diploma
• 2-3 years related experience
• Bilingual Spanish/English