Payroll Specialist

POSITION

Payroll Specialist

LOCATION

Hybrid – 3 days per week in office

STATUS

Full Time

CLOSING DATE

October 15, 2025

SALARY

$68,000 to $75,000 annually

POSITION SUMMARY

Are you detail-oriented and passionate about getting the details right the first time? TNDC is looking for a Payroll Specialist to ensure our employees are paid accurately, on time, and in full compliance with company policies, collective agreements, and government regulations.

Reporting to the Financial Controller, you’ll oversee the full payroll cycle—from data entry and reconciliation to reporting and audits. You’ll be a trusted resource for employees, providing clear, timely answers to payroll-related inquiries and ensuring sensitive information remains confidential. With a strong focus on compliance, efficiency, and process improvements, you’ll directly contribute to the smooth operation of our payroll function and a positive employee experience across TNDC.

This hybrid role offers flexibility, with the ability to work from home part of the week. The successful candidate must be based in Vancouver, BC, or Dease Lake, BC, and available in-office at least three days per week.

Responsibilities

A.      Performs payroll functions including

·         Ensuring accurate and timely processing of the biweekly and monthly payroll accounts for over 250+ employees

·         Review timesheets and attendance records and correct inaccuracies with departmental interactions

·         Preparing reports by compiling summaries of earnings, deductions, leaves, taxable/non-taxable wages

·         Resolving payroll discrepancies by collecting and analyzing relevant information

·         Ensuring compliance with, and implementing updates for, all relevant payroll legislation

·         Calculating and preparing vacation pay, salary adjustments, and records of employment within established deadlines

·         Calculate, remit, and reconcile the BC Employer Health Tax (EHT), the company pension, and WorkSafe BC accounts

·         Analyze compensation-related data including wages and bonuses

·         Collaborate with Finance and Human Resources to continue to improve internal policy and procedures related to the payroll function

·         Administering the financial aspects of the group benefit plan, including entries and reconciliation of the employee deductions and group benefit deductions

·         Preparing year-end employee tax slips or forms, and submitting government filings to meet deadlines

·         Conduct regular audits on payroll procedures and records

·         Design, document and implement procedures to streamline payroll processes

·         Report to management on payroll issues and changes

·         Stay up to date on changes to payroll and tax laws/regulations/legislation

·         Ensuring payroll related general ledger accounts are reconciled on a monthly basis

B.      Support financial statement processes

• Assist with the preparation of month end schedules
• Assemble financial information for audits and ad hoc reporting requests as required
• Export, review, and post the payroll entries via journal entry into the accounting system

C.      General administrative support

• Responding to payroll related questions and requests from employees and staff
• Accurately maintain databases and filing systems
• Various other office duties as assigned, including providing general administrative support to both the finance and human resources teams

D.      Special Projects

·         Work with the Finance Team on special projects as required

E.      Other related duties as required by the organization

Qualifications

·         Grade 12 supplemented with completion or enrollment in a post-secondary Office Administration / Business Administration or Accounting program and/or the equivalent in training and experience.

·         Coursework and/or relevant experience using various applicable software programs such as Sage 50, QuickBooks, Payworks and Microsoft Office applications (Excel, Word and Outlook).

·         Proven experience applying the theoretical principles of payroll and basic knowledge of payroll operations.

·         Strong knowledge of federal and provincial payroll legislation, tax regulations, and employment standards.

·         Canadian Payroll Association certification and/or Payroll Compliance Professional designation is strongly preferred.

·         Strong attention to detail, reliability, organizational skills, and ability to meet deadlines.

·         Excellent communication and problem-solving skills with a customer service mindset.

Working Conditions

Work is carried out in a hybrid/office environment.  Regular requirement to meet critical deadlines can cause stress.  Overtime may be required to ensure timely handling of payroll.  The Financial Controller is available to provide direction and to resolve any conflicts the Payroll Specialist may encounter, such as those relating to supervisors or employees.

Mentorship and Knowledge Sharing
Provide guidance, training, and mentorship to team members, especially local Tahltan workers, by sharing technical skills, safety practices, and industry knowledge in a respectful and culturally aware manner. Uphold Tahltan values and principles by fostering a work environment built on respect, teamwork, and mutual learning. Support the growth of the Tahltan workforce by helping build capacity, promoting safe and effective work practices, and ensuring that knowledge is passed on to strengthen both the team and the broader Tahltan community for the benefit of current and future generation.

CONDITIONS OF EMPLOYMENT

·       Willingness to sign an Oath of Confidentiality

·       Full disclosure of criminal record and current criminal record check

·       Valid class 5 driver’s license and willing to provide a current driver abstract

·       Willingness to work occasional overtime during peak or critical work periods