Payroll/HR Specialist

Choice Financial Group, identified as one of the fastest-growing companies in our industry by Inc 5000, is on an exciting trajectory. We seek a proven HR Professional to bolster our HR functions and build human capital. The ideal candidate will play a crucial role in maintaining and supporting our growth-driven environment, fostering accessibility, responsiveness, consistency, and equitable application of policies and procedures while maintaining an “absolutely we can do that” mentality.

The Payroll/HR Specialist role is diverse and encompasses a wide range of complex and routine administrative and accounting services. The incumbent will be involved in various tasks, from maintaining HR systems to managing employee benefits, processing payroll reports, timesheets, spreadsheets, funds distribution, and handling Leave of Absence and FMLA. They will also be key in fostering a positive culture and assisting with other HR activities. This is a full-time role requiring 40 hours per week.

Primary Responsibilities & Essential Functions:

• Compiles statistical and payroll data from a variety of sources (e.g., timesheets/payroll, salary adjustments, benefits, leave balances, tax deposits, etc. to process semi-monthly payroll)

• Researches and resolves discrepancies in payroll and benefit information and documentation (e.g., payroll, late hires, leave time, benefits) to ensure the accuracy of records and employee payments before processing.

• Responds to inquiries regarding payroll procedures (e.g., wage, direct deposits, etc.)

• Supervises a wide variety of payroll information and data entry (e.g., direct deposits, garnishments, investments, voluntary documentation, and compliance with established policies and regulatory guidelines

• Assist with promotions, transfers, administration, affirmative action/EEO compliance, job classification, and job descriptions.

• Assists with merger and acquisition implementation and support.

• Assist payroll, including processing and maintaining records and regular audits.

• Prepares and distributes management reports and annual and monthly reports, including ACA, EEO, and OSHA reporting.

• Assist in administrating and maintaining employee benefits programs, including health and welfare plans, workers comp, and 401k retirement plans. Processes required documentation to ensure accurate record keeping and proper deductions.

• Writes, revises, edits, and proofreads company communications, policies and procedures, and related documents as needed.

• Consistently demonstrates excellent communication, interpersonal skills, and professionalism to accommodate management at all levels of staff, vendors, and outside agencies.

• Enhance job satisfaction by resolving issues promptly, applying new perks and benefits, and organizing team-building activities.

• Provide support to employees on various HR-related topics such as FMLA, PTO, etc.

• Provides support for additional duties as assigned.

Job Applicant Must Exhibit the Following Skills:

• Proven talent acquisition skills

• Excellent verbal and written communication skills.

• Excellent organization skills,

• Ability to work independently and take the initiative to resolve and anticipate company needs proactively.

• Able to work in a fast-paced environment and handle multiple tasks simultaneously.

• Discretion in handling confidential and sensitive matters.

• Knowledge of employment laws, including but not limited to Federal and State regulations for various states.

• Strong, active listening skills with the ability to respond and empathize with our employees' needs, concerns, and feedback.

• Superior ability to connect with, relate to, and engage with employees and potential recruits.

• Thorough understanding of state and federal laws concerning labor, employee benefits, payroll, and commitment to stay current on all state changes.

• Excellent time management skills with a proven ability to meet deadlines.

• Must be able to navigate through an HRIS system and run reports.

• Proficient with Microsoft Office Suite, Excel, and other HR and business software.

• Ability to excel in a fast-paced environment while managing time and workflow efficiently.

Education & Experience:

• Bachelor’s degree in human resources or related field.

• Accredited accounting certification or college degree in accounting preferred.

• 2-4 years of payroll experience.

Benefits:

• Employee Health Benefits (medical, dental, vision)

• 401(k) Retirement Plan

• Employer-paid Group Life Insurance.

• Paid Time off

• Paid Holidays

• Paid Bereavement

• Gym Membership Reimbursement

• Employee Referral Bonus

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