Payroll & Benefit Administrator

Job Title: Payroll & Benefit Administrator

Location: Denton, TX (Corporate Office)

Job Type: Full-Time/Exempt/Onsite

Salary Range: $75 - $80K

About the Role:

We are seeking a highly organized and detailed oriented Payroll & Benefits Administration to join our growing team. This critical role will report directly to the Director of HR and will oversee all aspects of payroll and benefits administration across multiple entities and locations.

As our organization continues to evolve, we’re looking for someone who is not only a skilled payroll and benefits professional but also someone excited to build structure and scalable processes in a environment that is still developing its HR infrastructure. The ideal candidate will be a proactive self-starter who is comfortable wearing multiple hats, managing sensitive data, and partnering across departments to drive operational excellence.

Key Responsibilities:

Payroll Administration:

· Process accurate and timely bi-weekly payroll for multi-state, multi-location employee groups, including new hires, terminations, off-cycle payments and adjustments.

· Manage garnishments, child support orders, tax levies, bonuses, commissions, and special payroll deductions.

· Reconcile payroll prior to transmission and validate all reports.

· Maintain and update payroll records, ensuring compliance with federal, state, and local labor laws.

· Audit time and attendance data; resolve discrepancies and exceptions in coordination with department leaders.

· Administer final paycheck in compliance with applicable labor laws.

· Prepare payroll-related summaries, and reports for internal stakeholders and auditors.

· Responsible for year-end close and processing of system updates for new calendar year, ensure all W-2 accuracy, and PTO balances.

Benefits Administration:

· Coordinate benefits enrollments, life event changes, and terminations across all health and welfare plans.

· Reconcile monthly insurance invoice; ensure timely and accurate vendor payments.

· Serve as the liaison between employees and benefit providers to resolve coverage and service issues.

· Support open enrollment, including communication, system updates, and employee assistance.

· Manage all aspects of absence management including FMLA, STD, LTD, ADA, and other state mandate leave programs.

· Maintain benefit records and documentation in accordance with compliance standards.

Cross-Functional Support:

· Collaborate with HR and department leaders to ensure seamless data entry and updates across payroll and benefit systems.

· Support recruitment and onboarding by processing new hire paperwork and assisting with background checks, job positing, and orientation.

· Participate in developing and refining policies, procedures, and internal controls for payroll and HR operations.

· Support workers’ compensation reporting and commercial insurance coordination as needed.

· Contribute to various employee programs, including rewards initiatives and employee relations support.

Qualifications:

· Minimum of 5 years of current active experience in payroll administration, including multi-state processing.

· Experience with benefit administration and vendor coordination.

· Strong knowledge of federal and state payroll laws; working knowledge of garnishments, and wage compliance.

· Proficient in payroll systems (experience with Netchex a plus) and intermediate to advanced Excel skills.

· Strong analytical and mathematical aptitude; understanding of accounting principles.

· Exceptional attention to details, time management, and organizational skills.

· Excellent verbal and written communication skills; ability to communicate with employees at all levels.

· High degree of discretion and ability to handle confidential and sensitive information appropriately.

· Collaborative, professional, and approachable demeanor with a team-first mindset.

· Payroll certification is a plus.