Payroll and Accounts Payable Assistant

The schedule for this position is as follows:

• Monday, Tuesday (required) and Friday - hours may vary
• Up to 24 hours per week

SUMMARY - The Payroll-Accounts Payable Assistant will support the Payroll Manager and the Accounts Payable Department with processing payroll transactions/processes, entering invoices and processing the Company credit cards monthly.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Accurately keys all payroll related data necessary to process and meet schedules.
• Assist the Payroll Manager with payroll processing as directed
• Check payroll information for accuracy and ensure all relevant paperwork is in order
• Coordinate with HR about changes in payroll (e.g. terminations, new hires, benefits elections)
• Oversee electronic payments and distribution of payroll direct deposits/checks
• Update data with salary or wage adjustments
• Process other financial compensations or deductions (e.g. annual bonuses, severance pay, taxes, worker’s compensation)
• Handle benefit deductions, such as insurance fees or paid leave
• Answer employee questions or concerns regarding pay, deductions, etc.
• Work with HR and upper management on audits or requests as directed
• Researches and resolves client/system problems.
• Performs other duties related to administrative responsibilities as assigned by manager.
• Assists Accounts Payable Department with entering invoices and processing Company credit cards.
• All other duties as assigned.

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent phone, computer, and customer service skills required.
• Ability to work in a team and perform well independently, meeting position requirements without constant supervision.
• Must display a high level of professionalism and customer service.
• Proficient in all MS Office applications including, but not limited to Word, Excel, and Powerpoint.
• Positions and maneuvers small stacks of materials and computer reports (less than 20 pounds).
• Reaches for, handles, modifies, and positions one’s self when organizing / filing paperwork at floor, desk and overhead levels.

EDUCATION and/or EXPERIENCE

• High School Diploma or G.E.D.
• One - Three years’ experience in payroll processing and accounts payable.