Payroll Administrator

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe.  With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Emterra Group is looking for a Payroll Administrator to manage payroll processes for our Ontario team. The Payroll Administrator will ensure payroll is processed in a timely, accurate manner and in accordance with Company and government policies.  This position requires a highly organized person who has the ability to meet deadline in fast paced, multi-location environment and possesses strong analytical skills. 

Key Responsibilities

Payroll Processing:

• Process bi-weekly or monthly payroll for all employees, ensuring accurate calculations of wages, overtime, bonuses, and commissions.
• Verify and process timesheets, vacation requests, sick leave, and other paid time off.
• Ensure compliance with company policies and federal, state, and local tax regulations.

 Record Keeping & Reporting:

• Maintain accurate payroll records, including employee earnings, tax withholdings, and deductions.
• Prepare and submit required payroll reports to management and regulatory agencies (e.g., tax authorities, insurance providers).

Compliance:

• Ensure compliance with federal and state labor laws, tax regulations, and benefit plans.
• Stay up to date with changes in payroll-related laws, regulations, and tax codes.
• Assist with audits related to payroll and benefits.

Employee Support:

• Serve as a point of contact for employees with payroll inquiries, providing timely and accurate responses.
• Assist employees in understanding their pay, deductions, and benefits.

Payroll System Maintenance:

• Maintain and update payroll software and systems (Payworks/Navusoft) to ensure efficient processing.
• Work with HR to ensure employee data is accurate in payroll systems (new hires, terminations, promotions, etc.).

General Administrative Support:

• Assist with other HR functions as needed, such as benefits administration, employee records management, and recruitment.

Qualifications:

• Proven experience as a Payroll Administrator, Payroll Specialist, or similar role.
• PCP certification or enrolment in the program is preferred
• Strong knowledge of payroll and tax regulations (federal, state, and local).
• Familiarity with payroll software (e.g., Navusoft, Payworks) is an asset
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).

What do we have to offer you? 

• Base salary along with a comprehensive Group Insurance Plan
• A solid organization within which you can develop your competencies for future growth.
• A family-oriented culture with an entrepreneurial mind-set that encourages you to take ownership of your role and effect change. 

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now!  We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Please visit our careers page to see more job opportunities.