Payroll/Accounts Payable/Resident Trust

General Description
Under the direction of the Business Office Manager or designee, the Payroll Clerk is responsible for maintenance of employee payroll records, analysis of time cards, production and timely submission of the payroll transmittal, secure maintenance of confidential employee records. This position also requires maintaining the Resident bank account in an accurate manner and performing accounts payable duties.

Essential Duties
1. Compiles employee time and payroll data from time sheets and other records.
2. Completes, verifies, and processes forms and documentation for administration of garnishments, direct deposit entries and payroll deductions.
3. Calculates and records adjustments to pay related to previous errors or retroactive increases.
4. Records employee information, such as exemptions, transfers, and resignations, in order to maintain and update payroll records.
5. Reviews time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies.
6. Prepares Daily Labor Hours Report, Overtime Report, Workers' Comp reports, and any other required management reports.

Processes Resident Trust Fund activity including:

a. Balancing Resident Trust Fund Petty Cash and receiving appropriate signoff as to its accuracy.

b. Handling daily disbursements from Trust Fund Petty Cash, obtaining appropriate signatures authorizing disbursement..

c. Preparing disbursements out of trust by obtaining and verifying appropriate authorization before disbursing.

d. Entering disbursements out of resident trust weekly and balancing each disbursement back to its source document.

e. Entering deposits to trust weekly and balancing back to deposit receipt.

f. Running Trust Fund Trial Balance weekly to verify money is available for future disbursement request.

10. Maintains Business Office non-medical file keeping filing current and up-to-date.

11. Accounts Payable:

     a. Processing invoices for payment; validating appropriate authorization of purchases.

     b. Verifying documented receipt of goods / services.

     c. Reconciling payments to vendor statements to monitor payments are made in accordance to the vendor’s terms.

     d. Submitting approved invoices and check requests to verify accurate financial statements.

12. Payroll / Benefit duties may include, but are not limited to:

     a. Preparing Daily Labor Hours Report.

     b. Preparing Weekly Overtime Report.

     c. Processing Workman’s Compensation claims.

     d. Processing Employee Information Set-Up and Change Forms..

     e. Bi-Weekly payroll processing of time cards to Bi-Weekly transmittal, include all payroll changes communicated since last payroll.