Partnership and Festival Operations Intern - Whitecap Entertainment
Charlottetown, PE
Seasonal
$18.00-$22.00/hour
The Partnership and Festival Operations Intern works in collaboration with the Partnership Manager and Director of Festival Operations on key aspects of our two flagship events; Cavendish Beach Music Festival and Sommo Festival.
This role requires a highly detailed, organized, and team-oriented individual. 70% of the role focused on partnership support including partnership fulfillment of contractual deliverables, managing VIP guest communications and onsite experience and supporting in the development of post event reports. 30% of the role focuses on Event Operations support including managing festival inboxes and festival signage planning.
As Partnership and Festival Operations Intern, You Will:
Partnerships :
- Manage Partner tracking documents to ensure all information and assets required from partners are received by deadlines and captured in respective planning documents
- Providing clear and timely responses to any outreach from festival partners and VIP guests
- Support in the fulfillment of partnership deliverables pre, during and post event
- Support in design and planning of partner stewardship event including gifting, food and beverage, entertainment and creative assets
- Lead the creation of the post event partner report including design, data capture, photo sorting and copy writing
- Work in collaboration with the Entertainment Coordinator to ensure all tickets are distributed to all partners, corporate suites, and VIP ticketholders leading up to and onsite at the festival
- Collaborate with cross functional teams including Marketing, Finance, Food and Beverage, and Operations
- Assist with other duties as required including on-site during festivals from set-up, festival, and take-down
Festival Operations:
- Monitor festival general outreach inboxes responding to e-mails as needed
- Collaborate with Operations, Partnerships and Marketing teams to develop a comprehensive signage plan for the festival including maps, directional signs, and menus
- Manage the signage grid ensuring project elements remain on track and the Marketing team has all information they require to design signage
- Oversee the printing and production of all signage materials
- Ensure signage is properly placed and secured, considering weather conditions and safety
Who You Are
- Excellent oral and written communication skills
- Highly organized with attention to detail
- Able to work independently, as well as in a team setting
- A team player with a high level of dedication
What You Bring
- Previous experience in administration, customer service, marketing or sponsorship roles is an asset
- Experience with Microsoft Office, particularly Excel
- Must have a driver’s license and access to a car
- Capable of lifting 50 pounds
What We Offer
- Discounts from local shops and MHG locations across Atlantic Canada
- MHG Wellness & Fitness Programs
- Growth and professional development opportunities
Please visit our careers page to see more job opportunities.
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