Office Manager Position

POSITION SUMMARY:

The Business Manager is an administrator in support of the Pastor’s responsibilities to the parish and as such is a steward of the physical, financial and personnel resources of the parish. The role also serves as a liaison between the Pastor and Parishioners.

The Business Manager serves in a key parish management position along with the Pastor, Associates and Deacons ensuring the pastoral and administrative needs of the parish are sustained. Maintains a “people orientated” attitude and confidently in all areas of responsibilities.

WORKING ENVIRONMENT: 

The position is generally in an office setting with business conducted on church grounds. The position requires some evening and weekend work.

 ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

(other duties may be assigned)

Office Administration

· Managing day-to-day interactions with church staff, parishioner requests and questions, outside vendors and service providers

· Direct supervision of Administrative Assistant, Janitor, and Maintenance Technician.

· Weekly management of money counting processes and procedures to ensure contributions are handled and posted correctly

· Oversite of weekly bulletin content and mass announcements

· Preparation and follow through on general correspondence when necessary, including but not limited to donation letters, email communications, letters of acknowledgement, thank you letters

· Working with social service groups to facility services for the needy

· Completion and submission of special reporting to Diocese including but not limited to inventories, Catholic directory report and ParishSOFT reports

· Oversees implementation of computer programs/ changes and updates mandated by the Diocese

Financial Accounting

· Approval of staff timecards and payroll entries

· General Ledger accounting entries and balancing

· Serves as member of the Finance Council

· Prepares all monthly financials and reports to the Pastor and finance Council Fiscal year financial closeout and reporting to Diocese

· Prepares the annual budget with the Pastor and President of the Council for the new fiscal year

· Attend all bookkeeper/financial accounting meetings at Diocese

Special Events and Programs

· Oversite of monthly calendar for parish activities and events

· Oversee or assist with planning events and coordination of volunteers for special events and programs including but not limited to:

·       Weekly Money Counters

·       Good Samaritan food groups

·       Saint Joseph Altar

·       Parish sponsored events

·       Wedding Anniversary Celebration

·       Christmas Gift Giving for the needy

·       Seder Meal

·       Missionary visits

·       Diocesan meetings held at the church

THIS POSITION SUPERVISES: Administrative Assistant, Janitor, Maintenance Technician

 QUALIFICATIONS TO PERFORM THE JOB SUCCESSFULLY:

Education and/or Experience:

·       High School Diploma or Equivalent required

·       Higher education preferred

·       Experience working in accounting/ finance/ bookkeeping specifically ParishSOFT and NetSuite is preferred.

 Other Skills and Requirements:

·       Must be able to successfully complete Safe Environment training.

·       Must be able to communicate clearly to all by phone, verbally, and in written form. 

·       Extensive computer skills including, but not limited to, MS Office, Adobe, web-based applications, social media outlets.

·       Must be able to sit at a desk and work on a computer with repetitive hand motions for prolonged periods of time.

·       Must be able to work in an office environment with or without interruptions.

·       The ability to travel in one’s own vehicle within or outside of the Diocese of Houma-Thibodaux required.

·       Must have knowledge of the Roman Catholic Church and its teachings.

·       Must be able to collaborate with a team or work with autonomy.

·       Must be able to maintain confidentiality of sensitive situations and documents/ records.

*Breach of confidentiality is cause for immediate dismissal.

To be considered for the position you will need a filled out Application, Cover Letter and Resume. 

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