Office Manager

Empire Group is looking for a  personable and highly resourceful Office Manager who serves as the go-to person for the entire organization. This role oversees HR, technology, marketing, administrative and executive support, and office management. The person in this seat handles sensitive information daily and must operate with absolute discretion and sound judgment.

Administrative, Executive Support, and Office Management

• Own executive scheduling and calendar coordination.

• Manage office operations, supplies, vendors, and facilities services, including recurring maintenance and one-off projects.

• Administer office security systems and act as the primary contact for access and troubleshooting.

• Coordinate annual renewals of state licenses

Human Resources

• Coordinate end-to-end onboarding and offboarding, including system access, credentials, equipment, and workspace readiness.

• Serve as HR systems administrator for Netchex, act as point of contact for all HR system needs, and maintain data integrity and compliance within the platform.

• Manage hiring workflows in one streamlined process: create or update job descriptions, post roles, review applicants, communicate with candidates, and coordinate interviews with stakeholders.

• Organize the performance review cycle, timelines, templates, communications, and completion tracking.

• Maintain accurate employee files and documentation.

• Support benefits communications and annual enrollment.

• Handle other HR tasks as needed that align with this role’s scope and authority.

Marketing and Engagement

• Coordinate with the outsourced marketing agency as the internal contact for priorities, approvals, brand guidance, social media calendars, and website updates.

• Plan and execute company events and engagement initiatives.

• Source, manage, and distribute branded merchandise, printed materials, and promotional items.

• Support customer engagement and sponsorship activities as assigned.

Technology and Systems

• Act as point of contact for company software and business systems.

• Oversee device management for phones, computers, and office equipment.

• Provide first-line troubleshooting and coordinate with vendors or IT partners when escalation is required.

• Bachelor’s degree in business administration, human resources, marketing, or a related field preferred but not required

• Strong interpersonal skills, builds trust quickly, and communicates clearly with all levels.

• Proven discretion and confidentiality with sensitive information.

• Highly resourceful, takes ownership, and moves work forward without hand-holding.

• Excellent organization and multitasking, strong attention to detail, and reliable follow-through.

• Clear written and verbal communication skills, including professional email and document drafting.

• Comfortable navigating Google Workspace, Salesforce, and Netchex, and willing to learn quickly to operate them at an administrative level where required.

• Experience coordinating vendors, agencies, and cross-functional teams is a plus.

• Basic proficiency with office tech troubleshooting and vendor coordination is helpful.

• Position: Full-time Office Manager in Hattiesburg, MS

• Reports to: COO

• Compensation: Competitive salary based on experience
  
  

Benefits include:

• Health, dental, and vision insurance

• Paid time off and paid holidays

• 401(k) with employer match

• Company-provided equipment and required software access

Please visit our careers page to see more job opportunities.