Office Manager

We are hiring!

About iENSO www.iENSO.com

iENSO makes Embedded Vision and Edge AI platforms for companies that need to include AI, image processing, and data connectivity capabilities in intelligent IoT Products that can output actionable data so that humankind can make better decisions and be more efficient. Our global network of expertise is in vision, design, development, and manufacture of optimized and scalable embedded vision systems for home automation, robotics, precision farming & agriculture, remote security, and medical equipment.

We are seeking an organized, proactive, and people-oriented Office Manager to oversee all aspects of office day-to-day operations, administrative tasks and human resources. This hybrid role plays a key part in fostering a positive work environment while supporting iENSO’s growth, compliance, and internal processes.

Thank you in advance for taking a look at the list of requirements and responsibilities.

We look forward to reviewing your resume!

Scope of Position:

·       Salaried, Part-Time (30 hours per week)

·       Salary: TBD + Group Insurance Benefits + Paid Time Off

·       On-Site: 20 Mural Street, Richmond Hill, ON

Requirements:

·       Bachelor’s degree in business administration/ business management / public administration, or a related field;

·       At least 3 years of experience as an office administrator, office manager, executive assistant or in a similar administrative role;

·       Strong proficiency in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint, Outlook);

·       Exceptional organizational skills, with the ability to prioritize tasks and anticipate business needs;

·       Professional demeanor with excellent written and verbal communication skills;

·       Highly proactive, with a strong interest in understanding the business and its priorities;

·       Comfortable learning new tools, systems, and processes as required;

·       Strong team player who can independently manage tasks and projects with minimal supervision;

·       Familiarity with working across multiple offices and remote teams;

·       Reliability;

·       Team player;

·       Eligibility to work in Canada;

·       Experience in a startup or high-growth environment is an asset;

·       First Aid & CPR certification is an asset;

·       JHSC Member certification is an asset.

Essential Duties & Responsibilities:

Office Maintenance & Administration:

·       Organize and manage office day-to-day operations;

·       Oversee office maintenance and repairs;

·       Serve as a main point of contact for property management, handymen, fire safety and HVAC contractors, office supplies contractors and janitorial crews;

·       Maintain office & kitchen supplies, ensuring a clean and organized workspace, and address any issues that may arise;

·       Serve as a primary point of contact for clients, vendors, postmen and deliveries; 

·       Coordinate and manage office events and meetings;

·       Assist with employees’ travel arrangements;

·       Place orders for office equipment, employees’ IT equipment, business cards, employee recognition gifts;

·       Book off-site meeting rooms;

·       Address issues that arise in the office and ensure a positive work environment;

·       Organize and maintain physical and digital files, including documents, correspondence, and financial records; 

·       Answer phone calls, emails, and other inquiries, relaying information to the appropriate parties, and acting as a point of contact for visitors and customers;

·       Update team on holiday closures, office issues, meetings.

Human Resources & Finance Support:

·         Create and advertise job openings;

·         Assist hiring managers with the hiring process (collecting applications and scheduling interviews);

·         Conduct references’ check prior to a job offer;

·         Generate job offer letters;

·         Create new employee hardcopy file;

·         Assist hiring managers with IT set-up for new hires;

·         Onboard new employees;

·         Offboard employees who are leaving the company;

·         Assist Director of Finance with new employee record setup in payroll & group insurance benefits software;

·       Assist Director of Finance with processing payroll, preparing invoices, and handling expense reports;

·       Serve on the Joint Health & Safety Committee (JHSC) as a manager representative.

Projects Support:

·       Provide administrative support to VP, Customer Success on various projects, including tracking deadlines, preparing reports, and facilitating communication;

·       Input data into spreadsheets and other databases, and process information for reports and presentations.

Please forward your resume to careers@ienso.com

In Accordance with the Accessibility for Ontarians with Disabilities Act (AODA), iENSO strives to ensure that all recruiting processes are non-discriminatory. If you require accommodation, please advise HR in advance of attending the interview.

Only candidates selected for an interview will be contacted.

All other applicants are thanked for their interest.