Office Manager

Blessey Marine Services, Inc. owns and operates one of the youngest multi-faceted inland tank barge and vessel fleets in the United States.   

We are in search of an Office Manager for our Liberty, Texas location. 

JOB TITLE:                  Office Manager

DEPARTMENT:            WEB Engines

FLSA STATUS:            Exempt

SUMMARY DESCRIPTION:

Oversees warehouse inventory accuracy, work order tracking, and customer billing. Ensures timely audits, accurate job costing, and proactive management of accounts receivable.

SUPERVISION:

Reports to:                    General Manager

Supervises:                   Inventory Control Clerk

ESSENTIAL JOB FUNCTIONS:

• Conduct weekly inventory audits using SAP and barcode scanning system to verify stock accuracy.
• Supervise inventory processes, ensuring accurate tracking of parts and labor on all work orders.
• Review parts movement and work-in-process tracking for accuracy in SAP.
• Notify General Manager when inventory is low.
• Track and record labor hours associated with work orders in Excel and SAP.
• Generate and review billing for completed jobs through SAP; ensure invoices are sent promptly.
• Review accounts receivable aging reports weekly; initiate collection calls or emails as needed.
• Manage customer records related to tax exemption certificates, ensuring current documentation is on file.
• Generate profitability reports for completed jobs
• Communicate regularly with the Accounting Department located in Harahan, LA
• Train and support office assistant on inventory and work order processes.

QUALIFICATIONS

• Must be able to read, write and speak clearly in the English language.
• High School diploma or GED required with two years administrative experience.
• Proficiency in or knowledge of a variety of computer software applications, including but not limited to Excel and Microsoft Word software.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of office administration procedures.
• Ability to operate most standard office equipment.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Proficient spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.

LANGUAGE SKILLS                                                     

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS                                             

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY                                                  

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; risk of electrical shock and risk of radiation. The noise level in the work environment is usually moderate.

TRAVEL REQUIREMENTS

This position requires driving a vehicle as necessary for errands and business related meetings. Employee and/or applicant must successfully complete a Motor Vehicle History check and possess and maintain a current valid driver's license in their state of residence.

www.blessey.com

Blessey Marine is an Equal Opportunity Employer and Drug Free Workplace.