Senior Manager, Mental Health & Substance Use.

 Title:                        Senior Manager, Mental Health &  Substance Use.

Location:                Phoenix Society, Main Campus.

Status:                     Full-time 37.5 hours per week.

Reports to:             Director – Mental Health Substance Use.

Supervises:            Directly supervises all program and support staff.

Compensation:     $79,950 - $96,867.

Job Summary:

The Senior Manager, Mental Health & Substance Use, along with the Senior Manager, Clinical Operations & Services, will lead Phoenix Society’s Provincial Facility-Based Treatment programs for adults, young adults, and youth over the age of 17 who require live-in treatment and supports for severe levels of substance use and mild to moderate mental health concerns.  In addition, the Senior Manager, Mental Health & Substance Use oversees the staff at Phoenix Society’s short-term stabilization program (Phoenix House).

The incumbent ensures that policy, procedures, protocols, programs/curriculum, and standards of care reflect best practices and are consistent with safe and effective care delivery principles. They will provide leadership and clinical oversight to a multi-disciplinary team. The incumbent will also ensure compliance with appropriate licensing and standards, including the Community Care and Assisted Living Act, Commission on Accreditation of Rehabilitation Facilities (CARF),

The incumbent ensures that the day-to-day operations of the service are delivered in accordance with Phoenix Society’s philosophy, policies, and procedures and holds the safety and well-being of the people in care and staff as their priority concern. This position provides ongoing program supervision, performance coaching, education, mentoring, clinical oversight, and evaluation of all program employees, and, as a member of the MHSU Leadership Team, participates in a variety of agency initiatives and community and agency committees.

Qualifications:

Education:

• Bachelor’s degree in a relevant field of study.
• Registered Social Worker or Registered Clinical Counsellor with active BC registration. would be an asset
• 5+ years of management/leadership/supervisory experience preferred.
• Training and experience providing evidence-based responses to alcohol use disorder, substance use disorder, and concurrent disorders.
• Experience working within or leading facility-based/residential services.
• 5+ years of experience working in the addictions/substance use treatment field.

Other:

• Standard First Aid - with CPR-C-AED certificate (Valid).
• Nonviolent Crisis Intervention Training certificate preferred.
• Satisfactory completion of a criminal records checks with vulnerable sector screening.
• Satisfactory completion of Employee Immunization Record form is required.

Duties and Responsibilities:

Program Management/ Leadership:

• Works collaboratively with the Senior Manager, Clinical Operations & Services to lead the multidisciplinary  team and monitor the day-to-day operations of the program.
• Supports service delivery at the Phoenix House Stabilization Program.
• Ensures that the required policies, procedures, and standards are being upheld.
• Provides leadership and guidance to staff in planning and developing service plans, case conferencing, and case management.
• Holds regular staff/team meetings to meet program and staff needs.
• Uses a collaborative leadership style to fully engage employees in both program development, service delivery, and service improvement.
• Translates the strategic goals and priorities of the organization into achievable and measurable outcomes and operational plans.
• Adeptly manages competing tasks and uses time efficiently and effectively.
• Engages in research and gap analysis that support the development of new services, enhanced service options, best practices, and service coordination protocols.
• Develops and/or supports program proposals and grant applications, as required.
• Liaises with mental health and substance use services, including funders, community partners, and health authorities.

Performance Quality Improvement:

• Develops and annually updates program logic models; conducts program
• Develops and ensures implementation of each program’s goals and objectives in alignment with the Phoenix Model of Care.
• Develops relevant program policies, procedures, forms, etc.
• Responds to participant, family, community, or employee concerns and complaints, as per policy guidelines.
• Ensures the reporting of critical Incidents and WorkSafeBC incidents as per licensing and regulatory requirements and ensures compliance with Occupational Health and Safety requirements.
• Maintains a working knowledge of all relevant program accreditation standards.
• Tracks all relevant program data and provides quarterly CQI report data.
• Actively seeks and incorporates feedback to inform continuous improvement.

Clinical:

• Provides direction, guidance and support to staff around service recipient care, clinical decision-making, team processes, and on an as-needed basis.

 Contract Deliverables:

• Maintains a working knowledge of all program contract deliverables and ensures these are being met in a timely and consistent manner.
• Liaises directly with community partners and funders as required with regard to case planning and consultation, case tracking, mutual training needs, service coordination, and teamwork.

Site/ Facility Management:

• Ensures the physical site adheres to all health and safety regulations and guidelines, including but not limited to Phoenix Society’s Health and Safety policy and Community Care and Assisted Living regulations.
• Maintains the site as clean, comfortable, and safe.
• Works in collaboration with the Facilities Manager and housekeeping staff to achieve required site standards.

Human Resources:

• Maintains a working knowledge of all relevant agency personnel policies, procedures, and standards. Contributes to the evolution of policies, forms and procedures as required.
• Ensure compliance with all Collective Bargaining Agreements.
• Works in collaboration with Human Resources to recruit, onboard, orient, train, develop, retain and compensate staff.
• Develops and implements a staff schedule consistent with requirements regarding adequate staff coverage and staff to participant ratios.
• Completes callouts for vacant shifts to ensure adequate staff coverage and staff to participant ratios. 
• Provides regular supervision to all program staff including ongoing performance management, a formal, annual performance review and development of a training plan.
• Reviews and approves time sheets; vacation accrual and requests; provides follow up re: time management issues.

Program Budgets:

• Provides input into the annual program budget development process.
• Manages and closely monitors program budgets.
• Approves and submits all employee and program expense claims for reimbursement in a timely manner.

Program Reporting:

• Ensures that program data is accurately submitted, as per contractor and agency requirements.

Community Development:

• Participates in community committees and initiatives relevant to the program, and in regional/provincial groups, as time permits.

Agency Participation:

• Actively participates in the Agency’s Leadership Team and Continuous Quality Improvement processes, and other relevant working committees, as requested.
• Attends regular supervision with the Director including an annual performance review and development of a training plan.
• Participates in professional development relevant to this position.
• Is part of the agency on-call manager rotation.
• Performs other related duties as required.

Additional Skills:

• Knowledge of trauma-informed practices, harm reduction modalities, and adult learning approaches.
• Working knowledge of BC Mental Health Act, Adult Care Regulations, Community Care and Assisted Living Act, and other facilities and community standards.
• Working knowledge of Alcohol and Substance Use Disorder treatment approaches including the range of Opioid Agonist Treatments.
• Demonstrated work experience in direct service to individuals including case management experience, interviewing and assessment skills, cultural competency.
• Proven skills and experience with providing case planning support; clinical supervision; and strong team leadership skills.
• Working knowledge of the community social service and health systems and networks, provincially and locally.
• Excellent crisis management, decision-making, conflict resolution, time management, boundaries, and problem-solving skills.
• Research, program/proposal development, gap analysis, program evaluation, outcome measures skills and experience.
• Working knowledge of youth, young adult and adult learning and community development principles as well as group facilitation and presentation skills.
• Excellent interpersonal, oral and written communication skills; strong computer skills and other uses of technology.
• Ability to work with considerable independence and discretion.
• Ability to build strong, collaborative working relationships with community stakeholders as well as with internal teams and groups.

Additional Information

This position requires you to work in a potentially stressful environment and may deal with participants in crisis situations.  Managing emergency situations is an ongoing expectation of this position.  Program activities require a moderate level of physical fitness to effectively carry out the duties of the position.  On-call hours and evening and weekend work are applicable to this position.