Medical Office Manager - Private Pediatrics

PAY RATE:

• Compensation will be determined by applicants qualification and prior experience. Starting range $70,000 per year 

Summerwood Pediatrics is a well-established, progressive office. We are a primary care practice caring for children from birth to 22 years of age. Our team of board-certified physicians, nationally certified nurse practitioners and NYS licensed nurses provide cutting-edge health care to patients in a friendly, welcoming environment.

The medical office manager is a key position for any medical practice. This is the person who will ensure good business practices for the organization while the clinicians focus on providing health care. But they also must be fully engaged in the unique environment and clientele of healthcare setting, as well as interacting with clinicians and complying with governmental regulations.

Summary of the Position

A medical office manager is responsible for the non-clinical aspects of the day-to-day operations in a medical office environment.

Job Duties

· The medical office manager is responsible for the financial performance of the revenue cycle

· Supervision of patient scheduling, registration, financial counseling, medical records, billing and collection, data entry and processing, and cash posting

· Coordination of the day-to-day operations of the practice

· Promoting excellent customer service by all levels of the staff

· Develops, implements, and maintains office policies and procedures

· Interviews, hires, and trains a productive medical office team and conducts performance reviews

· Maintains and manages all filing and organizational systems for the practice

· Ensures patient satisfaction, including troubleshooting when there is a complaint and developing process improvements to prevent recurrences

· Ensures regulatory compliance with HIPPA, OSHA, labor laws, and other federal, state, and local regulations

· Coordinates staff meetings for administrative and clinical staff

· Coordinates logistics for internal and external meetings and conferences

· Ensures staffing is appropriate for day-to-day operations

· Assists in special projects

· Assists in recruiting clinicians

Education Requirements

Knowledge of business and accounting processes usually obtained from an Associates or bachelor’s degree in Business Administration, Accounting, or Health Care Administration.

Experience

· Minimum of 5 to 7 years in medical office setting

· Two to three years in supervisory or management position

 .Medent Experience.

Knowledge, Skills, and Abilities

· Knowledge of regulations related to Medicare, Medicaid. And commercial insurance

· Human resources experience in hiring, supervision, and performance reviews

· Knowledge of HIPPA, OSHA and labor law

· Strong customer service skills

· Skill in writing policies and procedures

· Skill in using healthcare software and computer systems

· Knowledge of maintaining supplies and equipment for the medical setting

· Multitasking skills

· Problem-solving skills

· Professional communication and presentation skill, including face to face, email, telephone, and video conference

· Knowledge of continuous process improvement concepts and practices

Reports to

The Office Manager reports directly to the Medical Director

Job Type: Full-time

Salary: From $70,000.00 per year 

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off.
• Vision insurance
• NY State Sick leave

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Management Experience: 2 years (Required)
• Medical office experience: 2 years (Preferred)

Work Location: One location