Material Clerk

SUMMARY 

The position of Material Clerk reports to the Director, Supply Chain and is responsible for compiling and maintaining records of the material certificates, type of material received, lot traceability, heat number information, etc. A Material Clerk also performs the daily cycle count and maintains the inventory accuracy. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• The material clerk receives/generates certifications for customer shipments, lot number, heat treatment data, material certs, independent testing of the heat treat process, retrieves process certifications, and matches with relevant shipments.

• Ensures the traceability of the lot number or heat number on each certification from the suppliers.

• Retrieve and review the material certifications with vendors.

• Uploading the reviewed certifications to the shared drive

• Monitoring warehouse inventory and performing cycle counting duties to ensure that all materials are properly verified and are reflective of reported inventory.

• Comply with all company rules, safety policies and procedures.

• Work with computers, Microsoft Office Suite and Hapco’s MRP based system on a daily basis.

• Good relationship skills are a must to successfully deal with vendors on a daily basis.

• Ability to continually prioritize tasks to be completed as requires.

• Work effectively to identify and resolve problems or issues.

• Self-starter and multi-task oriented. Able to work independently, as-well-as with others, as needed.

• Other duties as assigned. 

IMPORTANT: 

o Any employee who does not understand any portion of the job description for this position needs to bring that fact to their manager’s attention so they can provide further work performance or safety instructions, as needed.  

o This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this job. Duties, responsibilities, and activities may change, at any time, with or without notice.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills and/or abilities required. Skill sets must include business related computer literacy, analytical problem solving, excellent verbal and written communication, and multi-task-oriented skills.

• Procurement experience is required.

• Excellent verbal and written communication skills.

• Ability to follow and give verbal and written instructions with minimal supervision.

• Well organized and detail oriented.

• Able to function in a fast-paced environment and meet deadlines.

• Work well in team environment.

• Strong organizational skills with the ability to multi-task.