Marketing Administrative Assistant
RESOURCE BANK
Marketing Administrative Assistant
This position reports to the Marketing Manager and assists with the implementation of the marketing activities of the bank. Main responsibilities include corporate sponsorship coordination and scheduling, merchandising, communicating with external vendors, providing administrative support, and assisting with all event planning/hospitality activities. Other duties include corporate communications, maintaining digital files, tracking budgets and expenses, and maintaining brand standards. The Marketing Admin Assistant should be an excellent record keeper with attention to detail, a self-starter with an eye for design, and equally comfortable in behind-the-scenes and in hospitality situations. They should have the ability to prioritize, a high sense of urgency, and be willing to exceed deadline expectations.
- Maintain the Sponsorship Portal, which includes processing and tracking sponsorship requests/bills, building forms and workflows, keeping historical archives, creating system reports, and scheduling calendars scheduling.
- Must be present at corporate, client, and community events. Responsible for assisting in hosting events after business hours and the occasional weekend.
- Purchase, receive, store, and distribute marketing merchandise and printed materials.
- Perform clerical duties and administrative support such as scheduling, photocopying, mailing, maintaining the digital filing system, creating departmental reports, processing invoices, prepping for event hosting, etc.
- Prepare communications, such as memos, emails, instructional documents, internal newsletters and wellness programs, social media posts, Press Releases, and any other correspondence as needed.
- Maintain brand standards and purchase company signage, stationery, and displays.
- System knowledge of Microsoft Office with strong Outlook and Excel skills, familiarity with Canva, Cricut Design Space, and Adobe Acrobat a plus.
- Provide administrative and physical support to all Marketing Department personnel and other areas as assigned.
- All other duties assigned.
Skills:
- Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Reading Comprehension - Understanding written sentences and paragraphs in work-related documents.
- Speaking - Talking to others to convey information effectively.
- Writing - Communicating effectively in writing as appropriate for the audience's needs.
- Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
- Mathematics - Using mathematics to solve problems.
Attributes:
- Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
- Speech Recognition - The ability to identify and understand the speech of another person.
- Speech Clarity - The ability to speak clearly so others can understand you.
- Near Vision - The ability to see details at close range (within a few feet of the observer).
- Written Comprehension - The ability to read and understand information and ideas presented in writing.
Working Conditions:
The work for this position is conducted on-site in an office environment. Travel for training, meetings and events are required from time to time. Evening and weekend availability will be required occasionally. The work during events will require some heavy lifting, standing for extended periods at a time, and being exposed to the outdoor elements.
Americans with Disability Specifications:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to sit at the computer and do data entry and look at the screen for extended periods of time with minimal breaks.
Experience and Education:
Bachelor's degree or equivalent and/or minimum of 2 years of relevant work. Marketing, Hospitality, and Administrative experience a plus. A wide degree of organization, attention to detail, and latitude is expected.
EOE/Minorities/Females/Vet/Disabled