Mailroom Clerk

Cameo Consulting Group, LLC, a management consulting practice based out of Alexandria, VA, is seeking multiple qualified and available Mailroom Support Clerks in Chicago, IL.

General Duties:

Supply/Equipment Room

·       Maintains stockroom of expendable supplies/forms.

·       Submits requests for reordering supplies/forms.

·       Rotates stock with the arrival of each new shipment.

·       Receives deliveries of supplies and sign for materials.

·       Assists in unloading material and transporting it to the supply room.

·       Ensures that delivery conforms to the order, reports any discrepancies, and then processes receiving documents to Purchasing Official.

·       Processes requests for supplies from Office employees in a timely manner.

·       Receives, inspects, and stores furniture and equipment. Ensures the delivery conforms to the order. Reports any damaged items and then processes receiving documents to the Purchasing Official.

·       Signing out and delivering equipment, such as trial carts, media devices, easels, etc.

·       Moving filing cabinets, office furniture, boxes, charts, and case files to the appropriate holding areas or to the Federal Records Center.

·       Transporting equipment, supplies, files, etc. between the Chicago Office and Rockford field office.

Mailroom

·       Completes scheduled mail pickups and deliveries daily.

·       Responsible for metering all outgoing mail upon receipt in the mail room.

·       Upon receipt, sorts, and routes mail by determining subject matter and organizational designation. Subject matter is often not clearly identifiable.

·       Conversant on and operates automated mail inserter/folder and sealer.

·       Performs related duties such as wrapping and bundling of outgoing mail. Maintains up-to-date directories by name, room, telephone number, organization and forwarding address. Aids office employees in rush matters regarding mail and supplies.

·       Processes all incoming and outgoing commercially contracted mail upon receipt and places all commercial mail in the pick-up box located in the building lobby by close of business each day.

·       Prepares, processes and files the appropriate logs for all checks received in the mail room.

·       All checks received must be processed out of the mail room by the close of the business day.

·       Processes all incoming hand deliveries upon receipt in the mail room.

·       Processes all outgoing hand deliveries upon receipt in the mail room. Uses appropriate messenger service.

·       Pays close attention to special instruction on the hand delivery form to ensure all special requirements are met.

·       Completes and processes required hand delivery logs. Conducts local hand deliveries to external customers when needed.

·       Ensures that no incoming or outgoing hand delivery items are left in the mail room overnight.

Copy Room

·       Setup, operate and adjust office copiers to produce single and multiple page documents.

·       Reviews incoming copying requests to determine priority, and method of reproduction. Requests frequently

·       involve sensitive materials, such as grand jury records, case documents, and press releases, which must be handled carefully to preserve the security and confidentiality of the material.

·       Performs routine maintenance on all office shredders daily, by ensuring all oil reservoirs are full and remove/replace shred bags.

·       Operates binding equipment.

·       Diagnoses copier/shredder/binding equipment malfunctions and operation problems and performs corrective adjustments or makes service calls as necessary.

Conference Rooms

·       Setup conference rooms in a timely manner following the daily schedule.

·       Arrange/Setup all necessary equipment to be operational, such as table set-up, arrange seating, set-up easels with pads & markers.

·       Ensures conference rooms are cleaned at the end of the day.

Reception

·       Greet Office visitors.

·       Answer phones.

·       Issue Visitor ID badges.

·       Schedule Conference Rooms.

·       Maintain Office (Government) Vehicles

·       Drive vehicles for scheduled maintenance

·       Oversee cleanliness of vehicles

·       Maintain vehicle schedules (Issue/Receive keys and logs to/from users)

·       Perform miscellaneous work assignments as required, including but not limited to:

·       Must be able to lift a maximum of 70 pounds and carry up to 35 pounds. Most items weigh between 15-20 pounds and are lifted intermittently on a frequent basis.

·       Conducts escorts of visitors, contractors, and others as needed to support delivery and installation of equipment supplies and services.

·       Ensures all work assignments are completed in a timely manner and if a problem arises, brings the situation to the immediate attention of the DOJ supervisor.

·       There is frequent walking, bending, lifting of heavy boxes, and moving of equipment and furniture.

·       Contacts are with other members of the USAO, other federal agencies, the U.S. Courts, the public, vendors, delivery personnel and contractors.

·       Provide timely and correct information, feedback, opinions, suggestions and recommendations on various administrative matter directly affecting the position.

Schedule: Work is performed in an office setting. The hours of work are eight hours per day between 7:30 AM to 5:30 PM, Central Time, Monday through Friday. Work is ON-SITE at the United States Attorney Office, Northern District of Illinois 219 South Dearborn Street, Room 500 Chicago, Illinois 60604

Required Qualifications:

·       A High School Diploma or G.E.D.

·       One year experience in administrative or legal setting.

·       Good communication and organizational skills.

·       Ability to deliver highest quality work under pressure.

·       Knowledge of software used by the USAO-NDIL (or the ability to acquire knowledge about the USAO-NDIL’s computer systems), such as:

·       Microsoft Office Suite

·       MS Word

·       MS Excel

·       MS PowerPoint

·       MS Outlook

·       MS Access

·       MS Teams

·       Adobe Acrobat

·       Converting documents into Adobe PDF documents.

·       Ability to learn & use the “Tools” option in Adobe Acrobat.

·       Capability to operate office technology, including but not limited to computers, fax machines, and copier machines, mail

·       metering machine, folder/inserter machine, binding equipment.

·       Organizational skills and the ability to multi-task assignments.

·       Must be a U.S. Citizen.

·       Must possess a valid State-Issued Driver’s License.

·       The ability to pass a background investigation. Individuals selected for these positions are subject to a Department of Justice background investigation.

About Cameo:

Cameo provides a competitive benefit package to its employees that is replete with training programs and continuous education features that few others even attempt to duplicate. Our packages are offered to all full-time exempt employees on day one* and they offer many standard features one would expect to find from an industry leader, the details of which are outlined in our handbook. Below is a highlight of our benefit offerings:

• 401K Plan
• Tuition Reimbursement
• 3 Weeks Paid Time Off
• 10 Paid Federal Holidays
• Jury Duty and Bereavement Leave
• Medical Insurance - Multiple Nation-Wide Coverage Options
• Dental Insurance - 100% Employer covered for Employee
• Vision Insurance - 100% Employer covered for Employee
• Life Insurance Package - 100% covered by Employer
• Short-Term and Long-Term Disability Insurance Options
• Corporate Shopping Perks from TicketsatWork.com 
• Employee Referral Bonus for Tough-to-Fill posts
• Free annual membership to professional organization of choice (i.e. NCMA, PMI)