Logistics Coordinator

We are seeking a highly organized and experienced Logistics Coordinator to manage and oversee the scheduling, coordination, and execution of Furniture & Equipment (F&E) deliveries, installations, and close-out activities for multi-phase projects across K-12 schools and academic facilities. This role is critical in ensuring seamless transitions during construction and modernization projects, while maintaining strong coordination with clients, vendors, internal departments, and stakeholders.

Key Responsibilities:  

• Oversee strategic planning and execution of F&E logistics for projects of varying scale and complexity.

• Coordinate with manufacturers, vendors, clients, construction teams, procurement, and stakeholders to align delivery and installation timelines with project goals.

• Develop logistics scopes, budgets, and schedules in collaboration with the Planning Lead.

• Manage the entire logistics lifecycle including delivery, installation, punch list resolution, and final project close-out.

• Track and monitor project labor budgets and schedules, ensuring necessary adjustments are made.

• Maintain and archive all documentation related to delivery and installation.

• Communicate effectively with school principals, OARs, Complex Project Managers, and Plant Managers regarding site readiness.

• Schedule and confirm F&E deliveries with vendors and internal units.

• Conduct logistics site walks to assess paths of travel, staging areas, parking, and storage needs.

• Ensure completion of scope and operational readiness of school sites post-installation.

• Coordinate removal and disposal of existing furniture with vendors and relevant departments.

• Provide regular project updates to leadership and stakeholders.

• Collaborate with multiple district departments including IT, Maintenance & Operations, Procurement, and OEHS.

• Assist with purchase order (PO) tracking, updates, and payment processing.

• Perform additional duties as assigned.

  Minimum Qualifications:

  Experience:

  • Minimum 6 years of full-time paid professional experience in logistics, move and relocation management, project coordination, or F&E coordination.

  • At least 3 years of experience in facility or project management coordination preferred.

  • Experience with project analysis, reporting, and public agency/school construction projects is strongly desired.

  Education:

  • Bachelor’s degree in Interior Design, Interior Architecture, Architecture, or a related field.
    OR

  • An additional 2 years of relevant experience in lieu of a degree.

    Required Knowledge & Skills

    • Proficiency in budgeting and cost management

    • Strong leadership and mentorship capabilities

    • Basic ability to read architectural and furniture layout drawings

    • Familiarity with AutoCAD

    • Skilled in Microsoft Office Suite

    • Excellent written and verbal communication

    • Ability to manage multiple projects simultaneously

    • Highly organized with attention to detail