Inventory Clerk

Fox Harb’r Resort is a 5 Star 4 Diamond property nestled along the coast of the Northumberland Strait in Wallace, Nova Scotia.  We are offering a unique opportunity for you to experience a 5 Star Luxury work environment. With this opportunity you will be presented with a distinctive career, experience, and benefits in a World Class setting.

General Description: The Inventory / Accounting Clerk controls the accounting processes of all the inventory received for the Resort retail sales departments and is the Property Management System (Resort Suites) Administrator (front end).  This role  performs regular inventory counts and audits, manages the purchase order system through the accounting processes; orders supplies as assigned; produces inventory reports; works closely with F&B Manager to set up menu and modifier changes as required; keeps inventory platforms up-to-date (including POS); makes all necessary changes within Resort Suite platform for menus and inventory practices; is the Front end - Resort Suites “super user” – first line of assistance to team members when issue or questions require attention for any platform performance issues; applies accounting applications to inventory (ie Annual Audit Review, etc.; Discrepancy Reporting).  An active member of the Accounting team, the Inventory/Accounting Clerk assists as necessary in month end and other accounting functions.

Qualifications

• Strong confidentiality values
• Accounting acumen
• Multi-tasker
• Detail oriented and organized
• Strong ethics (do the right thing)
• Effective Communicator
• Organized approach to workload
• Ability to prioritize tasks
• Ability to meet deadlines
• Adaptable and flexible
• Dependable and Reliable
• Enthusiastic and energetic

Responsibilities:

·         Responsible for the receiving of all retail inventory (Golf, Spa Retails, Sport Shooting, Insuite Refreshment, Guest Service Products). Checking items as they arrive and receiving items into Resort Suite.

·         Create Purchase Orders in the system for F&B or other departments that the deliveries arriving that pertain to retail and no PO has been created. 

·         Verify non-received PO’s to determine why it hasn’t been received or if the inventory has been delivered to another building on-site. 

·         Process all ordering of products for Insuite Refreshments.

·         Order all complimentary water (entire Resort), using established Par’s required by departments.

·         Ensure all Member wine/spirts ordering is coded properly, billed to member and secure in F&B and Sporting Lodge special lockers.

·         Execute (with representative departmental team member(s) all inventory counts.

·         Enter all Inventory counts and variance reports for all management.

·         Execute required recounts and recount entries.

·         Create labels for all retail inventory

·         Programming for Resort Suites

·         Make sure all menu changes for each department are updated in Resort Suites

·         Pass along any menu changes President’s office for EA website updating.

·         Creation new food items with costs (update as required) in Optimum Control.

·         Create new vendors for all departments in RS (as requested) – provide them with a process to ensure that all pertinent information is provided. 

·         Calculate costs for Sales & Promo Catering Functions for month end adjustments to expenses

·         Enter all adjustments of inventory for all departments daily via Transfers.

·         Code all Food invoices that are direct payment from our bank.

·         Collect the Food & Beverage invoices from the kitchen to code for Accounts Payable.

·         Collect receipts from staff that picked up and paid for inventory items.

·         Lead the Audit review investigation twice yearly (re Inventory). 

·         Assist and support Controller (ie pull tickets from night audit, pull sales or costs reports for certain dates, invoices copies for members, check bank for credit card transactions for credit card reconciliation, etc.).

·         Other duties are requested.

At Fox Harb’r Resort, we know every employee is a valued part of the team.

Our benefits include:

• Travel Fuel Allowance
• Discounts at the Resort's Dining Areas; The Cape Cliff and Willard
• Discounts on Accommodations, Golf and Spa services & products
• Friends and Family Rates for overnight accommodations
• Complimentary use of the Junior Olympic Pool, Mineral Pool and Fitness Room
• Team Member rates for Golf, Sport Shooting, Kayaking, Trail Rides etc.
• Team Member Activities and Department Incentives
• Team Member Education Funding and Bursary Program
• Team Member housing availability 

Please visit our careers page to see more job opportunities.