Human Resources Assistant – Part Time

Title: Human Resources Assistant – Part Time (29 hours per week)

Purpose: This position provides general support to the Administrative Services Group

(Human Resources Department)

Reports to: Human Resource Management Team and Chief of Staff and Administration

Primary Job Functions:

• Create and maintain employment files within an electronic file management system;

• Utilize OCR software or similar software to scan and tag documentation for migration into the

organization’s employment management database;

• Review with management to manage documents and materials as needed per internal controls,

customer requests, and FTA and or federal guidelines;

• Able to administer document and system access rights and revision control to ensure security of

system and integrity of master documents;

• Analyze, interpret, or disseminate system and employee performance data;

• Assist in determining document management policies to facilitate efficient, legal, and secure access

to electronic content;

• Consult with end users regarding problems in accessing electronic content;

• Welcome, greet and direct in person visitors to the Myatt office or other DTO supported functions;

• Answer and manage main human resource email and phone line on a daily basis, transfer calls

efficiently and effectively;

• Keep management abreast of issues and/or matter that are not in compliance with human resource

management parameters;

• Monitor regulatory activity to maintain compliance with records and document

management laws;

• Operate data capture technology to import digitized documents into document management

system;

• Utilize ADP Workforce and other HR systems to update candidate status;

• Schedule employees for Department of Transportation (DOT) certifications or recertifications;

• Maintain employee records in an organized and detailed manner within the employment system

(i.e. ADP or other system);

• Schedule pre-employment health and drug screenings prior to onboarding;

• Work with other staff members on pre-hiring process;

• Assist in orientation and onboarding of new hire candidates and other employment related events;

• Maintain data analytics;

• Assist with incoming documentation and filing of complaints and grievances as it pertains to the

HR complaints and grievance procedure(s);

• Maintain and process invoices through DocuSign within 48-72 hours upon receipts, verification

and reconciliation of charges;

• Maintain and order office supplies;

• Collaborate with other HR and Training Team members on support needs;

• Distribute and effectively track temporary and permanent ID badges for security and safety

purposes within the work environment;

• Update ADP with pertinent human resource information within 24-48 hours upon receipt;

• Assist with the assembly and coordination of transit board documents, and effectively ensure that

the documentation has pertinent and supportive documentation at exceptional quality;

• Performs other duties as assigned within the job specification.

The principal duties are intended to describe those functions that are essential to the performance of this job and must be

performed unaided or with the assistance of a reasonable accommodation. Other responsibilities are those functions

which are considered incidental or secondary to the overall purpose of the job. This job description does not imply that

the above are the only duties assigned to the position. Employees may be required to perform any other job-related

duties as requested by management.

Physical Requirements with or without reasonable accommodations:

Physical activity includes but is not limited to:

• Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of

vision, speaking, listening, repetitive motion of wrists.

• Must be able to operate office equipment, including but not limited to telephone system, computer

system, printer, copy machine, facsimile machine, and calculator.

Other Requirements:

• Ability to work assigned part-time schedule, and may be asked to work no more than 5 additional

hours per week, as needed;

• Exceptional teamwork is a must, with the ability to work with others and support the business

objectives;

• Maintain confidentiality of employment records, salaries and disciplines;

• Work with minimal supervision;

• Establish and maintain effective working relationship with all levels of employees ;

• Detail Orientated with strong organizational skills and analytically driven;

• Possess excellent oral and written communications skills;

• Maintain high level confidentiality;

• Possess high level organizational skills;

• Possess positive customer relations skills;

• Possess excellent oral and written communication and/or presentation skills;

• Provide quality work product with minimum error within and outside of the employee file.

Recommended Preparation for Employment:

• B.A. or A.A degree and prior HR experience is preferred;

• Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, Power

Point, Access, and HR Information systems;

• Knowledge of pertinent federal and state regulations, filing and compliance requirements,

including ADA, EEOC, FLSA, DOL, WC is helpful;

• Possess valid driver license;

• Preferred Qualifications – previous experience in HR, Accounting, or related job core

competencies.

Classification under Fair Labor Standards Act: Non-Exempt

Compensation will be commensurate with previous experience.

DTO is an EOE.