Human Resources Assistant

We are seeking a Human Resources Assistant to join our team. This position is ideal for individuals with prior experience in administrative roles such as administrative assistant, receptionist, or similar positions, who are eager to learn and grow within the Human Resources field. 

PRIMARY FUNCTIONS

The Human Resources Assistant will provide comprehensive administrative support to the Human Resources Department by managing new hire onboarding and orientation processes, organizing training sessions, assisting with company meetings and events, and performing various clerical tasks to ensure efficient HR operations, all while maintaining strict confidentiality.

ESSENTIAL DUTIES AND RESPONSIBILITIES

•Perform new hire onboarding by greeting new employees and verifying I-9 documentation to ensure compliance. Share information on benefits, payroll, attendance, and scheduling. Send onboarding materials, including the benefits guide and 401(k) enrollment information. Take new hire photos and create and distribute employee ID badges.

•Coordinate New Hire Orientation by assigning it to new employees, tracking completion, and updating the presentation content as needed.

•Provide administrative support to the HR Department and company leadership, including scheduling meetings, preparing correspondence, and creating announcements.

•Coordinate and support training sessions by preparing the room, setting up equipment, and ensuring all materials and resources are ready to go.

•Assist in the planning and execution of company meetings and HR-led initiatives such as Open Enrollment.

•Support HR projects and initiatives, including research, document preparation, and assistance with implementation efforts.

•Track and monitor employee evaluations, including 30, 60, and 90-day reviews, quarterly conversations, and annual performance reviews.

•Maintain accurate and up-to-date records in the HRIS system and personnel files.

•Respond to general employee inquiries related to available employee resources.

•Maintain strict confidentiality of all human resources and employee-related information.

•Perform other job-related duties as assigned.

EDUCATION AND EXPERIENCE REQUIRED

•High school diploma or GED 

•Minimum of 1 year of recent experience in an administrative support role 

KNOWLEDGE, SKILLS, AND ABILITIES

•Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

•Excellent verbal, written, and organizational skills

•Ability to handle sensitive and confidential information with discretion and professionalism

WORKING CONDITIONS

•Prolonged periods of sitting at a desk and working on a computer.

•May be required to lift up to 15 pounds at times.  

WORK SCHEDULE