Full Charge Bookkeeper

As our company grows, we are seeking to add an outstanding Full Charge Bookkeeper to our team.  Our company will celebrate 35 years in business in 2025 and we are purposeful in creating a supportive and amazing company culture.

Our core values define who we are and are looking to find team members that align with these values: 

Integrity

Respect

Collaboration

Exceeding Expectations

Best in the Business

The Full Charge Bookkeeper position is responsible for the daily accounting operations of the company.  This includes providing supportive services such as accounting/bookkeeping, mail distribution, administrative duties and various other office tasks which may arise.  This position reports directly to the CFO.

Required Primary Attributes:  This position requires a thorough understanding of basic accounting principles, a detailed knowledge of Sage and/or Quickbooks, a keen attention to detail, great organizational skills, the ability to multi-task, as well as excellent communication skills.

Additional attributes needed:  Acute awareness of customer service, the ability to collaborate with other team players (including co-workers, vendors and customers), a high level of enthusiasm, and a sense of pride for a job well done.

Experience:  Preferably a minimum of 5 years in office management, with specific experience in the accounting/bookkeeping field.

Responsibilities: 

• Sales Order Entry of all PO’s into accounting software, including invoicing customers for deposits and balances due;
• Post all payments (checks and cash) from customers into accounting system;
• Open and distribute daily mail
• Post weekly sales figures and tracks running monthly total and conveys to owner;
• Manage all Accounts Receivable and Accounts Payable;
• Ensure all receipts are captured from all employees who may have purchased materials for specific jobs;
• Maintain and update Customer and Vendor details into accounting system.
• Provide weekly reports on vendor payments to CFO and issue those payments as directed by check, ACH or Credit Card Payment.
• Accurately post all expenses to each job to determine profitability by job;
• Communicate with owner on a weekly basis regarding status of A/R and A/P and follow up on any A/R beyond 60 days;
• Maintain all company financial statements and keep current so that reports can be generated on demand;
• Maintain sub-contractor’s workman’s compensation insurance certifications;
• Manage monthly use sales tax reporting;
• Make daily deposit in the company bank account;
• Assist customers over the phone with payments;
• Coordinate with company accountant and generate reports requested;
• Assist with any insurance audits and prepare all requested information;
• Handle all correspondence (emails or written letters) as requested by the owners or managers of the company;