Front Desk Administrator

The Front Desk & Office Procurement Administrator is a key support role responsible for managing daily front office activities and coordinating procurement of office supplies, equipment, and services.

This position ensures a welcoming environment for visitors, supports internal administrative functions, and helps maintain efficient office operations. The successful candidate will be organized, detail-oriented, and capable of handling multiple responsibilities with professionalism and discretion.

Key Responsibilities:

• Greet and direct visitors in a professional and friendly manner
• Answer and route incoming phone calls and respond to general inquiries
• Manage office supply inventory and place timely orders as needed
• Process payments
• Operate scale when needed
• Receive and distribute deliveries and mail
• Maintain front desk cleanliness and general organization of the office
• Assist with booking couriers when required
• Provide administrative support to departments including data entry, document preparation, and record keeping
• Support new employee onboarding by preparing office supplies and workspace setup
• Ensure compliance with company purchasing policies and procedures

Qualifications:

• Post-secondary education in office administration or business an asset
• 2+ years of experience in an administrative or front desk role, preferably in an industrial or operations setting
• Strong organizational skills with the ability to manage multiple priorities
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office (Outlook, Word, Excel) and basic office equipment
• Professional, courteous, and customer-service oriented
• Experience with procurement or vendor coordination considered an asset

Working Conditions:

• Office-based, Monday to Friday 8:00am – 5:00pm
• Standard business hours with occasional flexibility required for administrative tasks
• May involve light lifting of office supplies and packages

What We Offer:

• Health, Dental, Vision Benefits
• Employee Assistance Program
• Company Bonus
• Casual Dress
• Free Parking

*Applicants must be Permanent Residents or Canadian Citizens. We are unable to sponsor work permits at this time*

Job Types: Full-time, Permanent

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