Float Administrative Assistant

Status: Regular Full-Time
Hours of Work: 8:30am to 4:30pm Monday to Friday
Delegated Programs: Guardianship, Resources and Child Safety   
Location : Any of our 3 offices: 745 Clark Drive, 3284 East Broadway, 2020 Yukon Street, Vancouver BC
Classification: Grid 9 
Salary: $48,729.07 - $54,899.19 annually 

• Use your administrative background to make a lasting difference in Vancouver’s Indigenous community!
• Receive a competitive salary of $48,729.07 to $54,899.19 PLUS a comprehensive benefits package!
• Take on a challenging role that provides membership in the Public Service Pension Plan!

 At Vancouver Aboriginal Child & Family Services Society (VACFSS), we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honoured, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honour the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.

JOB SUMMARY:

VACFSS is seeking a permanent full-time Float Administrative Assistant to support our programs including Child Safety, Guardianship, Resources, Family Preservation, and Infrastructure. This position is a permanent full-time position guaranteed 35 hours per week and can be assigned to work at any of our office locations on short assignment (1 to 5 days) or long-term assignments (2 weeks to 3 months) based on operational needs of our Programs. This is a great opportunity to start with our Agency and have exposure to many of our Program areas.

Assignment of work will be done though Human Resources in collaboration with Program Managers. Once assigned, the role will report to the Program’s Office Manager providing a variety of confidential and professional administrative support services for the program, team, and staff.  This position will assist by maintaining client files, preparing documentations, correspondence, reports and other information as required utilizing various computer applications; and providing switchboard duties as needed. Some other administrative duties include ordering/requesting applicable forms, booklets, or program supplies, completing large volume mail outs using mail merge and completing computer entry to the client case management system.  These functions and all other duties will be performed in a courteous, professional manner and require working collaboratively in a team environment.  Successful candidates will be task orientated and willing to demonstrate effective teamwork, initiative, organization, and interpersonal skills. This role is a frontline position where you will be the first contact with our clients, partner agencies/organizations and other professional colleagues.

The successful candidate will need to be able to work at either 745 Clark Drive, 3284 East Broadway and 2020 Yukon Street.

A complete position profile will be provided to candidates at the time of interview.

QUALIFICATIONS:

Education, Training and Experience:

• A certificate in an administrative program; and
• Two to Five year’s experience in an office setting.
• An equivalent combination of education and experience may be considered.
• Knowledge of various filling systems and maintenance.
• Knowledge of office practices and procedures.

Key Competencies:

• Relational Engagement
• Leadership
• Collaborative Planning and Decision Making
• Emotional Competency
• Resilience
• Cultural, Spiritual Expression

 Job Skills and Abilities:

• Proven work experience in administration or similar role in a fast pace and stressful work environment.
• Proficiency in using Windows based computer applications including MS Office (Teams, Outlook, Excel, Work, Word, and PowerPoint) and other standard computer applications.
• An ability to quickly learn new computer applications and programs.
• Ability to type 50 wpm keyboarding is required.
• Knowledge of and ability to maintain filing systems.
• Ability to work effectively and cooperatively with team members, other VACFSS colleagues, and personnel of other agencies in the community.
• Ability to work with clients in a respectful and culturally sensitive manner.
• Ability to engage with emotionally heightened clients or clients facing stressful situations.
• Well-developed interpersonal skills.
• Good written and verbal communication skills.

Note:

• This position requires Union membership.
• Applications will be accepted from applicants of all genders.
• This position requires the incumbent to be available in the office. Remote work is unavailable. 

 ABOUT THE BENEFITS:

In exchange for your contributions, you will receive a competitive salary benefits package, including:

• Medical, extended health, and dental
• Group life & AD&D 
• 100% employer-paid premiums
• 3 weeks of vacation
• Eligible for the VACFSS flex program after passing probation
• Membership in the Public Service Pension Plan
• Access to VACFSS’ Staff Cultural Clinical Counselor, Elder
• Access to Indigenous Cultural Teachings as coordinated by the Agency

Applications will be accepted from candidates with the above qualifications.  Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code. We thank all candidates for their interest; however, only those shortlisted will be contacted. 

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