Finance & Systems Associate

Company: Cobalt Management Services  

Job Title: Finance & Systems Associate  

Job Classification: Full-Time, Exempt  

Location: Towson, MD 

Supervisor: Director of Accounting  

Our Vision:  

Cobalt Management Services LLC provides back-office administrative services for over 600 charitable projects worldwide. Our clients are either part of a Fiscal Sponsorship (a nonprofit organization that lends its tax-exempt 501(c)(3) status to select projects engaged in charitable activities to support their qualified mission(s)), or an individual 501(c)(3) entity. Cobalt oversees financial and administrative matters, which ensures best practices in compliance. More importantly, this allows the non-profits to avoid the hassles of running their own standalone nonprofit.  

The Role:  

Cobalt Management Services LLC is seeking a dynamic, self-motivated, and detail-oriented Finance &  Systems Associate to support the growth of the Accounting Department and help serve the financial needs of over 600 nonprofit clients. This entry-level role offers an excellent opportunity to build a foundation in financial operations, systems support, and client relationship management while working closely with leaders in the nonprofit sector. The ideal candidate thrives in a fast-paced, team-oriented environment, communicates value effectively, and is committed to providing exceptional customer service. You will play a key role in achieving our accounting goals, ensuring operational excellence, and upholding the strong reputation of Cobalt. 

Responsibilities and Duties:  

• Open and sort incoming mail at the office 

• Address, prepare, and send envelopes as requested 

• Prepare and deposit incoming donation checks 

• Record deposits accurately in the CRM system 

• Support CRM management and data upkeep for the Accounting Department 

• Assist with miscellaneous HR-related tasks 

• Perform other duties and special projects as assigned

Qualifications: 

• Bachelor’s degree preferred 

• Accounting or bookkeeping experience preferred 

• At least 1 year of experience in the nonprofit sector preferred 

• Strong attention to detail and accuracy 

• Thrives in deadline-driven environments 

• Ability to manage multiple tasks and prioritize effectively 

• Personable, respectful, and collaborative in team settings 

• Open to receiving and applying constructive feedback 

• Highly motivated with strong organizational and communication skills 

• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Google Workspace (Sheets, Docs, Slides) 

• Experience with accounting software is a plus (Sage Intacct preferred) 

• Experience with data management platforms is a plus (Salesforce preferred). 

Additional Information: 

• Full-time position, minimum of 40 hours per week. 

• Competitive benefits package, including 401(k) with matching.