Federal Administrative Assistant

Cameo Consulting Group, LLC a management consulting practice based out of Alexandria VA, is seeking a qualified and available Administrative Assistant to support a prospective Federal client in Washington D.C. The position is full-time, long-term, and available upon contract award.

An Administrative Specialist support shall be provided to perform duties, including but not limited to, the following:

a. Supporting a variety of travel functions including preparing travel itineraries, authorizations, and vouchers.

b. Managing the Office Head’s online calendar and inbox.

c. Scheduling and arranging in-person and virtual meetings, including collecting agenda items and taking notes upon request.

d. Coordinating logistics for retreats, special meetings, and team gatherings.

e. Providing technical assistance with Microsoft 365 applications and services, such as Word, Excel, PowerPoint, and Teams.

f. Creating Help Desk tickets for staff requiring tech support.

g. Preparing administrative forms for staff, such as requests for trainings and reimbursements.

h. Maintaining Office’s office supply inventory and other related tasks.

•  Managing correspondence for the office, including retrieving mail and answering phone calls to the main office number, by recognizing necessary actions and routing correspondence to the correct staff to best address it.
•  Maintaining and organizing a non-record filing system and document-tracking database to help Office prioritize incoming requests of the office and successfully meet deadlines.
• Communicating reminders and important announcements to Office staff.
• Preparing administrative forms for staff, such as requests for trainings and reimbursements. 
• Assisting with Office intern program recruitment and onboarding (as applicable), excluding candidate selection.
• Assisting with staff recruitment, hiring, and onboarding, excluding candidate selection.
•  Maintaining, organizing, and assisting with locating Office records while adhering to required guidelines provided by the Office of Records Management from the National Archives and Records Administration. Examples include nonpublic agency records including policies, memos, reports, MOUs, new country/re-entry assessments, senior staff minutes, claims/disputes, agreements/reports, advice/opinions, and the Office Head’s calendar/email; most sensitive documents would be litigation records and any records containing PII.
• Supporting a variety of travel functions including preparing travel itineraries, authorizations, and vouchers.
• Providing technical assistance with Microsoft 365 applications and services, such as Word, Excel, PowerPoint, and Teams. 
• Creating Help Desk tickets for staff requiring tech support.
• • Maintaining Office’s office supply inventory and other related tasks.
  • Scheduling and arranging in-person and virtual meetings, including collecting agenda items and taking notes upon request. 
    Reviewing written materials prepared by others for grammar, punctuation, spelling, and clarity of expression. Examples include policies, memos, reports, senior staff minutes; most sensitive documents would be any records containing PII. 

Qualifications: 

• Must have at least 2 years of Federal Administration Experience.

• Must have travel arrangement experience.

• Must be proficient with Microsoft word, excel, and powerpoint