Executive Office Administrator

Job Title: Executive Office Administrator
Reports to: Executive Assistant to John and Lisa Bevere
Department: Executive Office

Messenger International is a ministry with a divine calling to develop uncompromising followers of Christ who transform our world and therefore, this position will be filled by a candidate who 1) embodies the core beliefs of our organization with respect to God, The Bible, and God’s function in our everyday life and 2) champions our fundamental commitment as an organization to spread the gospel to the world.

Summary:

Responsible for advancing Messenger International's vision by ensuring the day-to-day operational needs of the executive team are met and that support systems are maintained with excellence.

Duties and Responsibilities:

·       Process and archive speaking invitations and travel forms

·       Prepare and submit executive reimbursements

·       Curate and send PowerPoint decks and media for executive engagements

·       Organize digital and physical filing systems for executive documents

·       Process and send invoices to host churches for executive engagements

·       Update executive calendars with travel related details as necessary

·       Maintain, update, and clean executive contact lists

·       Assist with executive correspondence

·       Maintain certain personal auto-pay accounts for executives as directed

·       Other duties as assigned

Education and/or Experience: 

·       High school diploma; Associate or bachelor’s degree preferred

·       3+ years experience in administrative support

·       Proficient in Office Suite and digital tools (Asana, GSuite, MS Office, etc.)

General Qualifications:

·       Highly organized and able to manage multiple tasks and deadlines with accuracy

·       Professional written and verbal communication skills

·       Ability to work independently and anticipate needs proactively

·       Discreet and trustworthy when handling confidential or sensitive information

·       Strong interpersonal skills with a collaborative, service-minded attitude

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Spiritual Requirements:

·       Signed acknowledgement of Messenger’s “Statement of Faith” and “Staff Covenant/Lifestyle Agreement” forms

·       Signed acknowledgement to policies and procedures as stated in our employee handbook

Physical Requirements:

·       Has the ability to function independently

·       Possess the ability to speak

·       Has the physical ability to be able to lift up to 25 pounds (with or without assistance)

·       This position also may require long periods of sitting, standing up, and walking

Work Location:
Nashville, Tennessee area. Must be able to present evidence of identity and legal right to work in the United States.

Job Type/Schedule:

Full-time, 40-hour work week with the potential for occasional overtime. This is a non-exempt position and is subject to overtime pay in accordance with the Fair Labor Standards Act.

Pay:

This has a salary range of $20.00 - $28.00 / hour,depending on qualifications and experience.

Benefits:

·       401(k) with employer contribution

·       Health, Dental, AD&D & Life insurance

·       Paid time off and sick leave

·       Parental leave benefits after 3-year tenure

·       Messenger will pay for renewal of certifications and required continued education