Executive Assistant to the President

• Manage the President's complex calendar across multiple business entities, including strategic scheduling, meeting preparation, and follow-up
• Coordinate high-stakes meetings, board presentations, and executive travel arrangements
• Handle sensitive communications and correspondence with key stakeholders, board members, and external partners
• Prepare and edit executive presentations, reports, and communications

• Lead and track multiple strategic initiatives across various business entities
• Create and maintain project timelines, documentation, and status reports
• Coordinate cross-functional teams and ensure deliverables meet deadlines
• Develop and optimize administrative processes using technology solutions

• Implement and manage digital tools for workflow optimization, including project management software, CRM systems, and collaboration platforms
• Create and maintain digital filing systems and knowledge bases
• Leverage automation tools to streamline routine tasks
• Analyze data and prepare executive dashboards and reports

• Serve as the primary point of contact between the President's office and internal/external stakeholders
• Manage confidential information with the utmost discretion
• Coordinate and supervise administrative support staff across business entities
• Maintain budget tracking and expense management for the executive office

• Bachelor's degree in Business Administration or related field preferred
• 2+ years of executive support experience, preferably in a multi-entity organization
• Advanced proficiency in Microsoft Office Suite, project management software, and digital collaboration tools
• Demonstrated experience with process improvement and technology implementation
• Exceptional organizational and time management skills
• Outstanding written and verbal communication abilities
• Strong problem-solving skills and ability to work independently
• Experience in a progressive, high-growth company environment
• Prior experience supporting C-level executives is preferred

• Expert in Microsoft 365 ecosystem (Teams, SharePoint, Power Automate)
• Experience with project management tools (e.g., Asana, Monday.com, or similar)
• Proficiency in data visualization and reporting tools
• Knowledge of workflow automation and productivity applications
• Familiarity with CRM systems and enterprise software

• Exceptional attention to detail and accuracy
• Ability to maintain composure under pressure
• Forward-thinking and proactive approach to problem-solving
• Strong interpersonal skills and emotional intelligence
• Commitment to confidentiality and professional discretion
• Adaptability and flexibility in a dynamic environment
• Growth mindset and continuous learning attitude

• Fast-paced environment requiring flexibility with occasional early morning or evening commitments
• Some travel may be required
• Hybrid work environment with primary office presence
• Must be comfortable managing multiple priorities and deadlines

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off 

• Telemedicine: $0 co-pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.
• Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well-being.
• Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.

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