Executive Assistant - Business Operations/Champion Plaza

JOB SUMMARY

The Executive Assistant provides direct support to the Business Operations Director and the Champion Plaza Director. This role requires professionalism, confidentiality, and compassion in all tasks. Responsibilities include administrative support, event coordination, project management, and resource development. The ideal candidate is well-organized, detail-oriented, and exemplifies an excellent work ethic.

ESSENTIAL FUNCTIONS

• Proficient in complex calendar management for multiple directors, including scheduling meetings, coordinating travel arrangements, and managing competing priorities.
• Oversee special projects or initiatives, coordinating cross-functional teams, and tracking project milestones.
• Collaborate with stakeholders to develop project plans, establish deadlines, and allocate resources effectively.
• Anticipate potential issues or challenges and develop contingency plans to mitigate risks and ensure successful project outcomes.
• Exercise prudent management of resources, including budgetary allocations and procurement processes, to optimize efficiency and minimize waste.
• Uphold strict confidentiality protocols to safeguard sensitive information, ensuring compliance with organizational policies and regulatory requirements.
• Manage general errands, including ordering supplies and coordinating meals for meetings and events.
• Draft and prepare professional correspondence, including letters, memos and reports. Adhering to established formatting and style guidelines.
• Manage room reservations for ministry events, including setup, technical requirements, and catering.
• Reconcile monthly credit card statements and process check requests.
• Receive and distribute incoming communication on behalf of leadership.
• Represent in meetings as necessary and foster relationships with stakeholders.

COMPETENCIES

• Professional communication skills (verbal and written) in English and the ability to interact effectively with high-level stakeholders, both internally and externally.
• Proficiency in Google Suite and/or MS Office.
• Creative problem-solving and interpersonal skills.
• Ability to maintain professional relationships and manage multiple tasks.
• Attention to detail and personal integrity.
• Ability to handle stressful situations calmly and professionally.
• Genuine desire to serve God and the Church.
• Forward-thinking and anticipatory approach to tasks.

POSITION TYPE/EXPECTED HOURS OF WORK

 This is a full-time position with scheduled hours from Monday to Thursday, 7:30 a.m. to 5:30 p.m. Weekend work and evening shifts may be required for special events.

PHYSICAL REQUIREMENTS

• Good or corrected vision, manual dexterity, and ability to adjust focus
• Ability to remain stationary for extended periods and lift heavy materials
• Effective communication skills and collaborative work capability
• Occasional reaching, stooping, kneeling, bending, and crouching

EDUCATION AND EXPERIENCE

• High school diploma or GED (required).
• Minimum 3 years of experience in high-level clerical/administration support.

WORK ENVIRONMENT

The office environment may be fast-paced and hectic. The ability to manage multiple projects in a service-oriented setting is essential. Noise levels are minimal.

OTHER DUTIES

• Exemplify CBC Way values and be willing to work weekends and special events.
• Genuine desire to serve God and the Church.
• Live life beyond reproach according to 1 Timothy 3.

Please visit our careers page to see more job opportunities.