Temporary Executive Assistant

Job Overview: Under the direct supervision of the CEO, the Executive Assistant provides

detailed and confidential assistance to the CEO and other C-suite Executives as may be

requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 Assistant to CEO

 Assist C-suite Executive as may be requested

 Prepare/Distribute Board of Director Packets for monthly board meeting

 Record/Transcribe minutes for committee and board meetings

 Make travel/dinner arrangements for board and staff meetings/outings

 Liaison for Board/Staff as needed

 Liaison for HCP product and services vendors/suppliers as needed

 Maintain detail administrative files

 Prepare/Distribute correspondence between management team & staff

 Transcribe/Prepare out-going HCP correspondence. Secure signatures.

 Monitor answering service message: disseminate and distribute via fax

 Procurement administrator for non-clinical products/services/supplies. Maintain inventory for

such.

 Prepare non-clinical product returns

 Reconcile invoices with non-clinical purchase orders, provide to accounts payable

 Create patient and non-patient forms for patient/non-patient use (clinical and non-clinical forms)

 Desktop/advertising publications as requested

 Update and maintain employee/Provider emergency call tree

 Receive, record, and distribute business and pharmacy licenses and certificates necessary for

compliance

 Assist Maintenance Manger as needed with procurement of products and/or services

 Place approved ads for publication as requested

 Prepare/Distribute Provider after hours answering service call schedules

 Research various task, products, services, trends, etc. as requested

 In the absence of a Credentialing Specialist:

 Credentialing of Medical Providers

 Maintain confidential files

 Complete and submit credentialing applications for MCOs

 Monitor and update licensing; Federal and State

Corporate Headquarters: 1708 Oak Street * Conway, SC 29526 * Main Line: 843-248-4700

Fax: 843-248-3145 * www.hcpsc.com

Created 5/1/2020.

Health Care Partners

O f Sout h Ca r olina , I nc .

Envelope ID: ae2f341a-ce46-41fc-8934-3a86c026abe9

 Update MCOs regarding Provider affiliation/termination

 Ensure completion of Credentialing and Privileging forms

 Stay informed regarding changes in the Credentialing/Privileging process

 Researches and conducts data to prepare documents for review and presentation by

boards of directors, committees, and executives.

 Helps prepare for meetings.

 Accurately records minutes from meetings.

 Greets visitors and decides if they should be able to meet with CEO.

 Utilizes various software, including word processing, spreadsheets, databases, and

presentation software.

 Reads and analyzes incoming memos, submissions, and distributing them as needed.

 Other duties and responsibilities as may be requested by the CEO

Skills/Requirements

 Proven experience as an executive assistant or other relevant administrative support

experience.

 In-depth understanding of entire MS Office suite.

 Ability to organize a daily workload by priorities.

 Must be able to meet deadlines in a fast-paced quickly changing environment.

 A proactive approach to problem-solving with strong decision-making skills.

 Professional level verbal and written communications skills.

Education/Certification/Licensure:

 Minimum preferred Associate Degree and 3 years of relevant experience or high school diploma/GED and 8 years of relevant experience