Executive Assistant

At Lincoln Children’s Zoo, our mission is to enrich lives through interaction with living things. We provide a hands-on experience for more than 250,000 guests per year and care for over 400 creatures. We are champions of STEM education through camps and programs, and help families make memories by producing special events and experiences throughout the year.

As a team, we are serious about using our Core Values to guide our actions:

1. We are there for each other.

2. We generate enthusiasm.

3. We are humble.

4. We go above and beyond.

Position Summary: The Executive Assistant assists the Chief Executive Officer (CEO) and Chief Operating Officer (COO) schedule meetings and travel. This position will also assist with administrative organization and project preparation.

Essential Job Functions:

• Assist with general clerical support for the department and organization as assigned by the CEO and COO, including correspondence, scheduling and creating presentations.
• Support the CEO and COO in all administrative functions including calendar management, inbox management, travel arrangements, travel coordination, and business-related initiatives.
• Manage highly sensitive communications while maintaining confidentiality of all corporate financial and business information.
• Manage day-to-day administration, coordination, and meeting logistics.
• Perform other personal or executive related tasks and projects, as needed.
• Assist with budget tracking and check requests for accounts payable as assigned.
• Provide outstanding customer service to all individuals and entities who come in contact with the department and the organization.
• Handle all administrative details associated with the Board of Directors, to include preparing notices, agendas, minutes, etc.
• Maintain accurate minutes for meetings as needed, including the Board of Directors.
• All other duties as assigned.

Performance and Success Measures:

• Success in supporting the CEO and COO.
• Professionalism and quality of work, including interaction with guests and donors.
• Turnaround time for acknowledgement letters and other stewardship activities.
• Accuracy of meeting minutes, fundraising reports and database records.
• Success in maintaining a hard copy filing system.
• Success in coordinating assignments for special events.

Preferred Talents:

• Strong organizational, problem-solving, and analytical skills.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail.
• Strong interpersonal skills, and the ability to work both independently and as part of various teams and committees at all levels of the organization.
• Commitment to excellence and high standards.

Qualifications:

• Bachelor’s degree, required.
• At least two years’ prior office administration experience, preferably in a fundraising/development office.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Valid driver’s license.

Please visit our careers page to see more job opportunities.