Event Specialist - Camp Horizon

Join Our Team and Help Shape the Future of Events at Camp Horizon!

Are you passionate about working with Albertans with disabilities and supporting your local community? Do you have what it takes to champion our Vision to Inspire Potential, Build Community and Enrich Lives?

Easter Seals Alberta is a provincial not-for-profit organization that has been in existence for 70 years. Our mission is to provide services that foster inclusion, independence and recreation for individuals with disabilities and medical conditions. We strive to ensure that the resources Albertans need for an independent and full life are available.

Easter Seals fosters a work environment that’s inclusive as well as diverse, where our people can be themselves. Every idea and perspective is valued to reflect the people we serve.

Easter Seals Alberta is seeking a passionate, resourceful, and entrepreneurial Event Specialist to join our team! This is a newly created role with a unique opportunity to shape and expand the event landscape at Camp Horizon, one of Alberta’s premier event destinations. We need someone who thrives on innovation, independence, and thinking outside the box—a go-getter who can seize opportunities and bring creative event experiences to life!

As Event Specialist you will:

·          Embrace a culture of continuous learning and development to ensure all individuals, families, professionals, and the ESA team have access to the most current information and resources

·          Provide individuals, families, and professionals with family centered care through empathy, compassion, and understanding.  Consistently ensuring a high degree of service and support

·          Communicate appropriately and effectively with all team members.  Encourage, support, and empower all team members to be the best version of themselves.

·          Respect and follow office procedures, policies, and protocol

·          Support diversity, equity, inclusion, and social justice practices and principles into the organization.

·          The ability to adapt individual behaviour and go above and beyond to support emergent needs internally with colleagues and externally with families.

·          Build organizational excellence, a collaborative working environment and a positive culture.

Working from our Calgary office as well as being onsite at Camp Horizon for events & tours as needed, this role is responsible for:

Event Planning & Execution

·         Creating and executing engaging events that align with clients’ needs.

·         Oversee logistics, timelines, budgets, and on-site event management.

·         Confirming final event details (guest count, timing, menu selections, etc.)

·         Develop innovative event concepts that set Camp Horizon apart.

·         Ensure smooth execution of events, handling any challenges with a problem-solving mindset.

Contract & Logistics Management

·         Reviewing contracts to ensure terms align with event needs and budget.

·         Coordinating delivery, setup, and teardown schedules.

Business Development & Growth

·         Proactively identify and develop new event opportunities that showcase Camp Horizon as a premier venue – including Open Houses & a Christmas Market.

·         Build relationships with corporate partners, vendors, and community organizations to increase event bookings.

·         Stay ahead of market trends to keep our event offerings fresh and competitive.

·         Develop proposals and pitch ideas to attract new clients and partnerships.

Client & Guest Experience

·         Act as the primary point of contact for clients before, during, and after events.

·         Provide exceptional customer service, ensuring every event exceeds expectations.

·         Gather feedback to continuously improve event experiences.

·         Conduct post-event evaluations to measure success and drive improvements.

Operational & Administrative Support

·         Maintain detailed event records, including contracts, budgets, and invoices.

·         Assist in preparing reports and analyses to track event success and growth.

·         Coordinate internal communication between departments to ensure seamless execution.

Who You Are:

·         A self-starter who can take an idea and run with it.

·         A creative thinker who isn’t afraid to try new things.

·         A relationship-builder with strong networking skills.

·         A problem solver who stays calm under pressure.

·         A believer in our mission—helping individuals with disabilities and medical conditions live full, active lives.

Qualifications & Skills:

·         Experience in event planning, hospitality, or a similar role.

·         Background in business development or sales is a strong asset.

·         Strong organizational and multitasking skills with an eye for detail.

·         Exceptional communication and interpersonal skills.

·         Proficiency in event software, CRM tools, and Microsoft Office Suite.

·         Ability to work independently with minimal supervision.

·         Comfortable with non-traditional hours, including regular evening/weekend work.

·         A passion for making a difference through events and community engagement.

·         On call as needed

Why Join Easter Seals Alberta?

·         Make a real impact—help grow a new event program from the ground up!

·         Work in a beautiful, purpose-driven environment at Camp Horizon.

·         Be part of a supportive, mission-driven team that values creativity and innovation.

·         Enjoy flexibility and variety in your work—no two days are the same!

If you’re ready to bring your passion, creativity, and expertise to a role where you can truly make a difference, we’d love to hear from you!

Apply today and help shape the future of events at Easter Seals Alberta!