Corporate Administrator

Pinnacle Lifestyles is seeking a highly organized and detail oriented Corporate Administrator to join our Head Office team in Calgary, AB. The Corporate Administrator is responsible for managing corporate records, ensuring compliance with legal and regulatory requirements, fund administration and supporting the administrative functions of the company. This role plays a key part in corporate governance, document management, and operational efficiency.

The successful candidate will have previous experience as a corporate secretary or legal assistant and possess strong knowledge of corporate law, employment standards regulations and governance principles. This is a hybrid role requiring a minimum of 4 days in the office on a weekly basis.

• Prepare and submit corporate filings including annual returns, notices and corporate searches
• Oversee and maintain corporate records and minute books, including company incorporation documents, company registers, contracts, and agreements
• Draft documentation for various corporate transactions such as incorporations, amalgamations and amendments of constating documents
• Manage the safe storage and accessibility of critical corporate documentation
• Assist in processing share transfers and maintaining shareholder records
• Ensure the company adheres to corporate policies and governance frameworks

• Assist in organizing and coordinating board meetings, annual general meetings (AGMs), and committee meetings
• Prepare and distribute meeting agendas, minutes, and resolutions
• Ensure board members have accurate and timely information for decision-making
• Maintain accurate records of board activities and decisions
• Communicate with shareholders, directors, and company officers regarding corporate matters
• Ensure accurate and timely responses to inquiries regarding corporate compliance and governance

• Manage Fund closings, share transfers and re-registrations, investor information and investor updates
• Complete SEDAR+ filings
• Act as the main point of contact for third party requests related to the Company’s investment funds (shareholders, dealing representatives, trust companies, securities regulators and registered firms)
• Handle correspondence, document preparation, and data management as requested in related to investment fund activities

• Ensure corporate policies and procedures align with legal and ethical standards
• Assist in implementing corporate governance frameworks and best practices
• Support internal audits and risk assessments
• Manage all insurance policies and renewals ensuring appropriate coverage
• Act as an advisor to the Regional Manager on human resources related inquiries
• Support Executive team with corporate documentation, legal agreements, and administrative tasks as needed
• Assist in supporting the head office with administrative duties such as IT systems, phone systems and office management
• Assist the sales team in the execution and drafting of sales documents including deposit agreements, sales contracts and ID verifications

• Bachelors degree in Law, Business Administration, Finance or a related field required
• 4+ years of legal assistant or corporate secretary experience required
• Previous experience with CORES Level 1 & 2 filings required; Experience with SEDAR+ and fund administration preferred
• Exceptional organizational skills and attention to detail
• Outstanding verbal and written communication skills
• Strong time management skills and a proactive approach to problem-solving
• Willingness to thrive in a fast-paced, entrepreneurial environment

Please visit our careers page to see more job opportunities.