Coordinator, Digital and Communications

We are seeking an individual who is inspired by our mission and whose beliefs align with our core values of integrity, compassion, inquiry and courage, and reflects our core competencies to join Havergal College as a Coordinator, Digital and Communications. This is a full-time, 6-month contract with the possibility of renewal of the contract.

Founded in 1894 and located on a beautiful 22-acre campus in midtown Toronto, Canada, Havergal College is one of Canada’s pre-eminent independent schools for girls from Junior Kindergarten through Grade 12.  At Havergal College, we believe that great schools are made up of great people. With a rich history spanning over 130 years, we are committed to offering a contemporary liberal arts education, which is rooted in the Anglican tradition. Our mission is to prepare young women to make a difference. Through our outstanding academic and cocurricular programs, and a cohesive and collegial team of faculty and administration staff, we nurture a culture of capability that fosters self-confidence, leadership, critical thinking and global-mindedness within our students.

We take pride in attracting and retaining highly-qualified faculty and administration staff to ensure that our school remains at the forefront of educational excellence. Join us in this transformative journey of education, working together to empower young women to make a positive difference in our world.

We are committed to building a diverse workforce and an inclusive workplace. We believe that an inclusive environment fosters a culture of mutual respect, creativity and innovation, collaboration and accountability. To this end, we encourage applications from all qualified candidates with a diverse range of experiences and perspectives, including women, BIPOC (Black, Indigenous and People of Colour) peoples, LGBTQ2S+, and persons with disabilities to join our thriving team.  We seek candidates who are committed to nurturing a community where integrity, compassion, inquiry and courage thrive. 

The Position:

Reporting to the Manager, Strategic Communications & Initiatives, the Coordinator, Digital and Communications will position the school positively across its social media platforms and assist with key communications opportunities. This includes, but is not limited to, collecting and coordinating content, posting content online, maintaining and refreshing content on the school’s website, proactively coordinating public relations leads and writing and disseminating community updates. This role requires a proactive, motivated individual who can multitask, work in a team-based environment and build positive relationships with internal stakeholders across the organization.  

 Specific Accountabilities:

Digital responsibilities include:

• In consultation with the Manager, Strategic Communications & Initiatives, plans and executes social media opportunities to promote the school. This includes preparing a content calendar for various social media channels, writing social media copy, seeking approvals, editing photography when needed, sourcing photography of key events and activities and attending occasional events and activities to capture photos or video clips for social media use.
• Reviewing and tracking engagement of posts on Havergal’s main social media channels; monitoring inboxes and direct messages; flagging any necessary issues, directing queries or responding appropriately.
• Work with Human Resources and other internal stakeholders on a content plan to activate more thought leadership and consistent presence on LinkedIn.
• Implementing any website copy changes (WordPress knowledge required) in consultation with clients and the Manager, Strategic Communications & Initiatives. This includes any refreshing of content, editing and/or updating of imagery.
• Liaising with external vendors to submit service requests and ensuring the completion for these requests.
• Facilitating straightforward copy edits to key digital publications and converting files to digital publishing platforms.

Communications responsibilities include:

• In consultation with the Manager, Strategic Communications & Initiatives, follows up on storytelling opportunities that support the school’s strategic plan, Empowering Excellence. This includes coordinating with internal stakeholders to leverage story ideas, writing progress updates/impacts and coordinating the communications to the community and/or specific stakeholder groups.
• Proactively assisting story leads and coordinating details for media relations requests and activities. Assisting with pitches and following through on the coordination of key details.
• Other communications duties as assigned by the Manager, Strategic Communications & Initiatives.

Qualifications, Knowledge and Experience:

• Must possess a post-secondary degree or diploma in communications, marketing or a related discipline.
• Must have at least two to three years’ experience using web content management (WordPress and MailChimp) and developing web content.
• Must have at least two to three years’ experience creating and managing social media content and platforms.
• Must have experience with HTML5 editors, CSS and web standards.
• Knowledge of best practice and web design standards as they relate to Accessibility for Ontarians with Disabilities Act (AODA) requirements to ensure compliance of digital communications.
• Strong writing, editing, proofreading and communications skills.
• Knowledge of public relations and traditional media news outlets/cycles.
• Must be proficient in Microsoft Office (Word, PowerPoint, Excel) and Google Workspace (Google Docs, Google Slides, Google Sheets).
• Ability to work both in a team environment and independently, meet deadlines, organize multiple tasks and work under the time constraints.
• Ability to deliver outstanding customer service to a myriad of clients.
• Must be a self-starter who is eager to learn and can quickly master new and emerging technology and keep apprised of trends.

Demonstrated ability and commitment to the Core Competencies of:

• Inclusive Excellence
• Collaboration & Teamwork
• Integrity & Trust
• Learning Agility
• Communication
• Growth Mindset

 All qualified candidates are encouraged to apply and express their interest no later than May 7, 2024.

 Havergal College thanks all applicants in advance. Only those candidates selected for an interview will be contacted. Havergal College is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact Cathy LeBlanc at 416-483-3519 ext. 6526 or by email at accessibility@havergal.on.ca.