Construction Administrator

Build your future with James Lane Mechanical! We’re looking for a reliable and detail-oriented Construction Administrator to support our Special Projects and construction teams. This role is ideal for someone who enjoys organization, documentation, and administrative coordination in a fast-paced construction environment. If you take pride in accuracy, consistency, and keeping projects running smoothly behind the scenes, this position may be the right fit for you.

• Receive, organize, file, and retrieve construction and project-related documentation, including contracts, forms, correspondence, and project records

• Maintain accurate and up-to-date project files by processing documentation and updating logs, reports, and administrative records

• Review project documentation for accuracy, completeness, and consistency, identifying discrepancies and assisting with corrections as needed

• Establish and maintain organized electronic and physical filing systems for construction and project documentation

• Compile routine reports and summaries to support project tracking and recordkeeping

• Prepare and format correspondence, reports, and project-related documents

• Provide general administrative and clerical support to project managers and construction leadership

• Assist with scheduling calendars, meetings, training sessions, and travel arrangements when needed

• Support project-related financial and account records, including basic accounts payable, accounts receivable, and cost tracking, as assigned

• Assist other departments by providing project documentation, information, and procedural support

• Perform additional administrative duties as needed to support construction and project operations

• Three (3) to five (5) years of administrative or clerical experience preferred

• Prior experience in a construction, mechanical, or contracting office environment strongly preferred

• High school diploma or equivalent required

• Strong organizational skills with the ability to manage multiple documents and priorities at once

• Excellent attention to detail and accuracy

• Clear and professional written and verbal communication skills

• Ability to identify errors or inconsistencies and assist with resolving administrative issues

• Proficiency or willingness to learn standard office software and document management systems

• Professional composure and reliability when working under deadlines

• Team-oriented mindset with a willingness to support project managers and leadership

✔ Competitive pay based on experience
✔ Health, dental, vision, and retirement benefits
✔ Paid training and opportunities for growth
✔ Supportive, team-oriented culture
✔ Stability with a trusted, long-standing mechanical contractor

Join James Lane Mechanical and become a vital part of our construction operations team. Apply today to support high-quality projects across North Texas and help ensure accurate, organized, and successful project execution.

James Lane Mechanical is an EEO/AA Employer and VEVRAA Federal Contractor. Qualified minorities, women, veterans, and individuals with disabilities are encouraged to apply.