C30 - Program Assistant (Grid 21)

Title:   Program Assistant (Grid 21)
No of Position: 3
Competition # C30
Position Status: Full Time (37.5 hours per week)
Reports to: Program Manager
Compensation:  $27.92 - $29.60
Temporary Location: 46130 Margaret Avenue, Chilliwack, British Columbia V2P 2G5 (This will be a temporary worksite until the permanent worksite ‘Rowat’ is operational.)
Permanent Location: TBD (Rowat is expected to be registered at the address: 45857 Trethewey Ave, Chilliwack, BC V2P 1J2)
Shift: Monday - Friday, 09:00 am to 05:00 pm (NOTE: Shift timings and scheduled days of the week will change in the future once Rowat is operational.)

Job Summary

The Program assistant supports the daily operations of Rowat and supports clients by providing a variety of day-to-day physical, emotional, and social supports, life skills assistance, information, resources, and demonstrations in accordance with pre-established care schedules. Works to ensure a safe, well maintained, and healthy environment.

Responsibilites:

Client Services

• Provides feedback and input regarding clients’ needs, performance, and progress.

• In accordance with established care plans, assists clients with the development of life skills such as maintaining personal hygiene, housekeeping, meal planning and preparation,          meeting financial obligations, making and keeping appointments, and interpersonal skills by methods such as demonstrating and modeling appropriate actions.

• Administers medication to clients and provides medication reminders, in accordance with established policy.

• Participates in and oversees various client-focused social and recreational activities.

• Identifies available social, economic, recreational, and educational services and resources in the community that will meet clients’ needs. Provides clients with related information.

• Assists clients with activities of daily living such as feeding, lifts and transfers, grooming, and toileting.

• Accompanies clients on outings such as appointments, shopping, and leisure activities.

• Completes and maintains related records and documentation such as statistics, progress reports, and daily logs.

• Receives client feedback and inquiries and complaints and responds as required.

• Performs housekeeping duties such as sweeping and mopping floors, vacuuming, dusting, washing dishes, and laundry.

• Required to debrief with incoming shifts to ensure detailed transfer of information (e.g. concerns) 

• Support a safe, well maintained and healthy building environment

• Complete regular rounds of facility as scheduled throughout shifts

• Provides direction to volunteers as required.

• Performs other related duties as assigned.

 
Qualifications

• Grade 12

• Certificate in Community Social Service.

• 1 year of experience working with marginalized populations, substance use services, mental health, corrections, etc., or equivalent

• Satisfactory completion of a criminal records check with vulnerable sector screening is required

• Satisfactory completion of Tuberculosis Screening form is required

• Satisfactory completion of Employee Immunization Record form is required

• First Aid 1 and Current CPR certificate is required

 Skills & Knowledge

• Knowledge of Windows, Microsoft Word, Excel, and database management systems

• Knowledge of and ability to operate standard office equipment, including: telephone system, fax machine, photocopier, printer, and computerized building security monitoring  system

• High level of integrity and dependability with a strong sense of urgency and results-orientation

• Strong problem-solving, analytical, and creative skills with the ability to exercise sound judgement and make decisions based on accurate and timely analysis

• Strong interpersonal skills and ability to communicate effectively in writing and verbally.

• Demonstrated commitment to the social sector with a passion for the organization’s mission is essential

Competencies

• Approach to Work

• Demonstrates initiative, flexibility, adaptability and resourcefulness

• Actively seeks and incorporates feedback to inform continuous self-improvement

• Sets goals, creates and implements action plans, monitors progress, and evaluates results

• Adeptly manages competing tasks and uses time efficiently and effectively

 
Job Knowledge & Quality of Work

• High degree of relevant and current job knowledge and skill

• Consistently produces accurate, thorough, high-quality work in a timely manner

• Builds and promotes a culture of health and safety in the workplace

• Implements and enforces best practices in health and safety within the workplace

 
Judgement & Decision-Making

• Models independent thinking and creativity

• Demonstrates effective problem-solving skills

• Makes clear, consistent, transparent and timely decisions after contemplating various available courses of action

• Exercises sound judgment in the best interests of the organization

 
Communication & Interpersonal Skills

• Expresses themselves clearly and professionally both verbally and in writing

• Displays high emotional intelligence; uses tact and diplomacy in dealing with sensitive, complex and confidential situations

• Has a manner, style and presence that makes a positive impression

• Listens to and considers others’ views

 
Personal Leadership

• Models the organization’s core values of social justice, teamwork, social innovation, and strength-based practices

• Fosters enthusiasm, energy and commitment

• Takes responsibility for personal actions, performance and health

• Is reliable and accountable; shows up on time, ready to work

 
Teamwork & Collaboration

• Effectively works with their colleagues to ensure organizational success

• Champions positive working relationships with staff and external stakeholders

• Supports an environment of openness, and champions teamwork and communication across programs

• Leverages the expertise and experience of others for organizational success

 
People Leadership

• Takes responsibility for the success of the organization

• Inspires, motivates and influences others in the organization

• Acts as an ambassador of the organization, promoting the values and mission

• Demonstrates pride and enthusiasm to the team and promotes cooperation, fairness and equity 

 
People Management

• Displays interest, concern and respect for their staff and their staff’s development

• Establishes clear roles, responsibilities, priorities and performance targets for staff

• Motivates, develops and retains a talented, high-performing team

• Gives recognition and acknowledgement to staff for their achievements

 
Task Leadership

• Able to translate the strategic goals and priorities of the organization into an achievable and measurable operational plan for their unit 

• Makes clear, consistent, transparent and timely decisions

• Displays effectiveness, assertiveness and persistence in the pursuit of program goals

• Able to identify gaps in knowledge or capacity and seek the appropriate support and/or resources

 
Task Management

• Strives for high-quality performance and takes initiative to seek improvement in outputs and efficiencies

• Delegates appropriately to fully utilize their staff to accomplish program goals

• Creates a sense of accountability for results

• Oversees and manages the organization’s resources, including ensuring sound financial management

Salary for this role is between $27.22 and $29.60 per hour.

Closing Details:

“All employees, including laid-off and displaced employees, are entitled to apply for the vacancy and be considered pursuant to the provisions of Article 12.9.” Internal applicants must notify the manager of their intent to apply. External applicants will be reviewed after internal applicants have been reviewed and interviewed.  All qualified applicants are welcome to apply. Those shortlisted will be contacted. 
 
Closing Date: Internal applications will be accepted until March 31, 2025, at 5:00 pm.