Business Office Manager

Under the direction of the Executive Director, supervises, coordinates, and performs business office functions in accordance with sound accounting practices including, but not limited to admission financial review, accounts receivable, accounts payable, payroll, and resident trust funds. As required, able to work overtime evenings and/or weekends to meet departmental deadlines.

Essential Duties

1. Contributes to Facility quality assessment and improvement initiatives.

2. Responsibilities in Accounts Receivable include:

a. Reduces and maintains A/R at pre-determined reasonable goal.

b. Monitors / processes Medicaid Pending applications.

c. Collects account receivables with emphasis on the 60 plus accounts.

d. Completes and mails resident statements monthly..

e. Prepares and participates in Facility aging reviews monthly or as needed.

f. Gathers various reporting and reviews for completeness prior to month end close.

g. Verifies completion of various Medical Records, additional requests or

appeals by various third parties such as Medicare, Medicaid, Insurance Companies.

h. Participates in residents’ admission process.

i. Meets with Executive Director communicating progress towards departmental goals and areas of concern.

3. Responsible for Ensuring Daily Census Reconciles to Nursing Midnight Census

Daily:

4. Handles Cash Receipts Including:

a. Preparing daily remittances and depositing them in the bank.

b. Processing payments in appropriate A/R or Trust Fund system.

c. Reviewing and signing off on verification reports for accuracy and balancing to deposit receipt and source document.

5. Manages Resident Trust Fund Accounts.

6. Maintains residents’ non-medical file, develops system to verify filing is current and up-to-date:

7. May oversee the Accounts Payable function, which includes:

a. Processing invoices for payment according to the guidelines outlined in the Purchasing / Accounts Payable section of the Business Office Manual.

b. Ensuring payment for properly authorized purchases.

Qualifications

Education/Training: High School Diploma or equivalent required. Associates Degree

in Accounting or related field experience to position preferred.

A.D.A ((Americans with Disabilities Act)(as amended)) REQUIREMENTS: Must be

able to bend, stoop, push, pull, and walk and stand for most of the working day. Requires manual dexterity sufficient to operate standard office machines such as fax, telephone,

etc. Requires normal range of hearing and vision. Must be free from communicable diseases that pose a "direct threat" to the health or safety of others and which cannot be

eliminated by a reasonable accommodation. Must be able to lift a minimum of 30 pounds, and be able to carry and transport supplies. Must be able to pass a post-offer, preemployment

physical health examination as a condition of employment. Must be capable of performing the essential functions of the job, with or without reasonable accommodation(s).

Skill(s): Must possess proficient reading, writing, grammar, and mathematics skills;

proficient interpersonal relations and communication skills; decision-making skills, basic

computer skills; and be able to operate various medical and/or office equipment. Must

demonstrate knowledge of safety techniques. Must be able to communicate in English,

both verbally and in writing, and possess sufficient communication skills to perform the

tasks required.

Experience: Maintain current knowledge of laws and procedures that affect third party

coverage criteria and billing practices for Medicaid and/or Medicare, Insurances, and VA

Contract resident/recipient, basic accounting procedures, and computerized office system

operation. Microsoft Office experience preferred.