Building and Grounds Maintenance

FLSA Job Status:  Non-exempt, full-time

Base Pay Rate:  Based on experience.

Working Hours:  Working hours will consist of hours to be worked on Monday through Friday (typically 8 A.M.-4 P.M.) and any other time, as deemed necessary, which may include evenings and weekends.  There will be a half-hour paid lunch break each day.  Necessary snow and ice removal may be required in the evenings and on weekends in order to meet regulations. 

Location:  You will report to the main office at the beginning and end of each day. Location will vary throughout the day depending on the work assignment for the day. This shall include all SHS work sites and anywhere else as deemed necessary.

General Requirements:  

• Superior Human Services, Inc. (SHS) is a facility covered under the Older Adults Protective Services Act (OAPSA); therefore, it is a requirement for all employees to satisfy the conditions of the Act for employment by providing a current (within 12 months of the date of hire) criminal background clearance and child abuse clearance, free from prohibited offenses contained in Act 169 of 1996 as Amended by Act 13 of 1997.  

• In accordance with Pennsylvania Code, § 6400.42, Minimum Age, all employees shall be 18 years of age or older. 

• In accordance with Pennsylvania Code, § 6400.151, Staff Physical Examination, all staff shall have a physical examination within 12 months prior to employment, which must include a Tuberculin skin test by Mantoux methods with negative results.  Additionally, to adhere with SHS policy, all employees will need to provide a copy of the following: 

• Valid PA license 

• Proof of insurance, inspection, and registration

Education and Experience:

• High school diploma or equivalent required.

• Related education and/or experience required.

Skills/Abilities:

• Ability to follow instructions from maintenance superior or administration. 

• Able to communicate effectively and in a constructive manner across all levels of the organization.

• Be self-motivated, reliable, and able to work independently. 

• Demonstrate flexible and efficient time management by being organized and prioritizing work to meet deadlines.

• Strong decision making, problem solving, and analytical skills.

• Able to work well under pressure.

• Ability to follow written instruction.

• Detail oriented.  

• Proficient math skills and ability to measure distances and dimensions. 

• Knowledge of general carpentry and repair.

• Ability to use hand tools and power tools.

• Proficient computer skills.  

Position Purpose and General Summary:

The purpose of this position is to assist SHS with providing quality living arrangements to the individuals we serve.  This shall be done by performing or organizing general maintenance and repairs for all SHS work sites, equipment, and vehicles.  Maintenance employees have an important role in assisting with and maintaining compliance with state and local regulations, including but not limited to the 6400 regulations.  Additionally, maintenance will coordinate a safety committee to ensure that all SHS is providing a safe living environment for those we serve as well as a safe working environment for employees.  

Essential Duties and Responsibilities: 

• Each workday you must report to the SHS office to clock in and out.  In the event that you are needed at a house outside of normal office hours, you are expected to clock in and out at the house you are reporting to.  You must accurately document all time worked on your time sheet.  

• Each workday, review maintenance requests that were submitted via Zoho or requests from administration and prioritize your workload.   Follow up on all maintenance issues and coordinate with the Maintenance superior and/or President to ensure all tasks are completed and/or addressed.  Confirm completion by approving the request.  

• All tools and equipment must be stored at the SHS ATF facility or office.  These items should never be taken home.   

• All keys must be stored at the SHS office. 

• Use the SHS maintenance truck or other available company vehicles for travel throughout the workday.  

• Respond to emergency maintenance needs as they arise. 

• Communicate regularly with other maintenance employees and SHS administration to ensure good two-way communication concerning maintenance issues. 

• Communicate regularly with House Leaders and staff regarding maintenance.  

• Initiate, implement, and manage the maintenance program, with an emphasis on planning/scheduling preventative/predictive maintenance for the homes and company vehicles/equipment.

• Perform routine maintenance and repairs at SHS worksites that do not require a specialized technician.  Examples may include repairing drywall, painting, repairing/installing flooring, and repairing doors and other building fixtures.  

• Repair broken or leaking plumbing to avoid water damage and restore full use of water fixtures. 

• Perform basic electrical tasks. For example, installing outlets and light fixtures, changing light bulbs and batteries, etc.

• Maintain work equipment to keep it in good repair. 

• Initiate and carry out projects that improve efficiency and/or reduce costs.  

• Be a liaison for fire equipment maintenance and track and schedule annual maintenance. 

• Address routine pest control problems at all SHS worksites.  

• Assist with monitoring the use of equipment and inventories of spare parts, maintenance supplies, and equipment.  Initiate reordering when necessary.  

• Order/purchase supplies and materials needed for repairs and maintenance.  Ensure that all receipts are submitted to the Accounting Clerk/Bookkeeper that day or on the next business day. 

• Maintain the work site heating and cooling systems by turning the furnaces on/off when needed and installing and uninstalling air conditioners.  

• Coordinate with outside companies for furnace maintenance and repairs, as needed.  Submit furnace inspections to the Compliance Coordinator.  Ensure heating fuel is reordered when necessary.

• Recognize and fix potential safety hazards to avoid injuries.  

• Apply preventative measures to the building to reduce the risk of future problems.  Such as patching sidewalks, installing and replacing non-skid surfaces, etc. 

• Ensure the installation of physical site restrictions for the individuals we serve.  For example, ensure that window tint is added, when required and removed as required. Install window and/or door alarms. 

• Transport individuals’ belongings, including furniture, when necessary. This can include but is not limited to moving items within the home, between locations, and moving an individual from an outside location to SHS.  This may occur more than once.

• Clean and assist with upkeep of facilities. Including but not limited to weekly cleaning and trash removal at the office.  

• Perform routine lawn care via use of a lawn mower, weedwhacker, shovel, rake, etc.

• Perform snow and ice removal via use of snowplow, snow blower, shovel, etc. 

• Track and schedule all routine company vehicle maintenance, vehicle inspections, and repairs, as needed.

• Provide the Human Resource Director with an updated inspection sheet for each vehicle upon successful completion of the inspection. 

• Coordinate and transport vehicles for maintenance appointments.  Additionally, coordinate and transport vehicles between houses, as necessary.  

• Hold monthly safety committee meetings with members of administration and House Leaders.  Following the meeting all notes must be typed on an SHS device at the office and stored on the network.  

• Distribute the notes to the houses for signature, ensure all houses sign and return by tracking the receipt of monthly signatures, and file all safety committee documentation at the SHS office.    

• Report all issues seen that relate to staff, houses, vehicles, and individuals.  This is mandatory for the integrity of SHS and is required as you are a mandated reporter.  

• Maintain confidentiality of SHS individuals and SHS business operations.  Information is not to be shared with non-SHS employees.  Additionally, SHS business information regarding changes within the company is not to be disclosed to staff and/or individuals without prior authorization to do so.  

• Complete training as directed by administration.

• Other duties as assigned.

Americans with Disability Specifications:

* The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodation may be made (without causing undue hardship to SHS) to enable individuals with disabilities to perform the essential functions, upon request and with proper documentation.

Physical Demands:

This position requires mobility.  While performing the duties of this position, the employee is required to stand and walk for long periods of time; but may also frequently be required to sit, bend, kneel, stoop, crouch, crawl, twist, and reach.  The employee must be physically able to climb stairs and ladders.  Must be able to lift at least 50 pounds at a time.  Manual dexterity and coordination are required while operating equipment such as computer keyboard, mouse, calculator, and standard office equipment.  The use of specific vision abilities required by the job include close vision and the ability to adjust focus. 

Work Environment:

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time which may include prolonged periods in cold or heat.  The noise level in the work environment is usually moderate.