Bookkeeping Administrative Assistant

Job description

Position Overview:

From creative problem solving to routine administrative support of our Corporate Office and Hotels, this position plays a key role in advancing culture, branding, training and procedural initiatives for the greater good of the organization. Detail oriented, computer savvy, flexible, professional individuals with great organization skills, work ethic and relentless positive energy, please apply! MJC Hospitality team members enjoy a challenging, collaborative and exciting work environment. We hold the quality of our work to a high standard and count on it for our continued success. As part of our dynamic environment and team, you will feel a strong sense of accomplishment as you develop and grow with us.

Summary: Performs all administrative functions and provides administrative support to the Chief Operating Officer (COO) and Regional Director of Operations (RDOO), with auxiliary support provided to MJC Hotels. Responsible for ensuring an efficient operation in accordance with MJC Hotels - Hotels standards by paying close attention to the details and anticipating needs of the team. He/she will constantly strive to meet all goals and exceed expectations, while upholding the ideals and standards of our company.

Qualifications

Essential Duties and Responsibilities: include the following. Other duties may be assigned by the supervisor as needed.

• Self-starting personality with an even disposition to effectively communicate with guests, team members, property level managers, business partners and others in the community.
• Provide executive support to the senior leadership team with a high level of confidentiality, efficiency and effectiveness.
• Compile/prepare accurate and timely reporting to include routine portfolio reporting, periodic brand data, supporting documentation for quarterly operations property visits, etc.
• Organize and prepare staff and other corporate or training meetings. Actively participate in all staff meetings and record/distribute minutes.
• Facilitate office communication and calendar coordination.
• Maintain trace file on all pending events and items at the corporate office, follow up daily with appropriate departments/contacts. Maintain project list of current initiatives ad provide status report weekly to COO.
• Develop presentations or other required deliverables independently and/or in collaboration with corporate team members.
• Support corporate office team with organization; including innovative, standardized systems/processes to ensure organization, efficiency and appropriate filing of shared documents.
• Develop/maintain key databases, including brand requirements, investor/owner preference database for property visits.
• Research projects related to many facets of the business including: development, acquisitions, and competition and current practices.
• Provide attentive customer service for all internal and external customers, resolving issues in an efficient and effective manner with an attentive, courteous, friendly and service-oriented demeanor.
• Support the corporate team through the acquisition process.
• Must have the ability to manage routine task in accordance with established deadlines without oversight.
• Must demonstrate integrity, intelligence, judgement, a capacity to anticipate, loyalty, high energy level, a balanced ego and the drive to get things done.
• Be familiar with and adhere to MJC Hospitality's Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
• Coordinate all VIP reservation requests and ensure requests are completed in detail; Issue suites accordingly and in conjunction with the properties.
• Perform any other job related duties required or assigned.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have a flexible schedule and ability to work days, evenings or nights any day of the week, including weekends and holidays.
• Must have exceptional customer service skills
• Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
• Ability to work well in a team environment
• Possess excellent written, verbal, and organizational skills. Computer literacy and financial management a must.

Education and/or Experience:

• Experience in a hotel or a related field preferred.
• High School diploma or equivalent required.
• Ability to type at least 55 wpm
• Expert with Microsoft Office Suite, PowerPoint, Publisher, Excel, Word

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write correspondence that would need to reach all levels, from executive to line level employees. Ability to effectively present information in one-on-one and small group situations to customers, clients, senior leadership and other team members of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be effective at listening to, understanding, and clarifying the issues raised by corporate office team members.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Must maintain composure and objectivity while under pressure.
• Must be able to anticipate needs of corporate team members.
• Must be able to multitask and prioritize with short deadlines.

Physical Demands: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.

• Long hours sometimes required.
• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Relocation is not offered on this position.